By proving the identity of the signer, a verified electronic signature makes signed documents safe and reliable. It’s different from a regular e-signature because it adds an extra level of security. This makes it legally binding for business, legal, or official documents.
We will explain what a verified electronic signature is, why it is important, and how to get one in this blog.
Next, we’ll talk about the steps you need to take to make sure your signature is properly verified. This way, you can sign your documents with confidence, knowing they are safe and legal. Keep reading to find out everything you need to know about verified electronic signatures and how they can help you.
Getting a verified electronic signature involves using electronic signature software that offers verification services. These platforms ensure that the signature you create is authentic and legally binding, providing peace of mind for digital transactions.
Verified electronic signatures are widely used for contracts, business agreements, and other important documents where security and authenticity are critical.
Choose a Trusted Provider To begin, you’ll need to choose a reliable provider that supports electronic signature verification:
Adobe Sign , DocuSign , and HelloSign eIDAS-Compliant Platforms : In Europe, eIDAS -compliant platforms provide advanced electronic signatures, which are legally binding across the EU. Steps to Obtain a Verified Electronic Signature Create an Account : Sign up for an electronic signature platform that offers verification features.Upload your Document : Choose the PDF or other electronic form you want to sign.Complete Identity Verification : Most verified electronic signature platforms use methods like SMS authentication or digital certificates to confirm your identity.Sign the Document Electronically : Once verified, you can e-sign the document securely. How Do I Verify my e-Signature? Source: Canva Pro
Verification ensures the integrity of an electronic signature and confirms that the document hasn’t been tampered with. The verification process includes steps to confirm the signer’s identity and document integrity, ensuring the e-signature is valid and secure.
Verification Methods Used by Signature Platforms Electronic signature platforms use various methods to verify e-signatures :
Digital Certificates : Certificate-based verification is the most secure method. Platforms like Adobe Sign use digital certificates to confirm the validity of a digital signature.Encryption and SMS Authentication : Encryption secures the e-signature, while SMS authentication adds an extra layer of security by confirming the signer’s identity through their mobile phone. Using Digital Certificates for Verification Digital certificates play a crucial role in e-signature verification:
Certificate Authorities (CAs) : These trusted entities issue digital certificates that verify the signer’s identity and provide an audit trail to track the signing process.Document integrity : Verifying electronic signatures through digital certificates ensures the integrity of the signed document, protecting it from tampering. How Do you Authenticate an Electronic Signature? Source: Canva Pro
Authentication is a key part of the verified electronic signature process, ensuring that the signature is genuine and the document has not been altered after signing. Authentication typically involves verifying the identity of the signer and providing a secure way to track the signing process.
Digital Encryption and Authentication Digital signatures use encryption to ensure the authenticity and integrity of a document:
Encryption : This process secures the signature, making it impossible for unauthorized parties to tamper with the document.Timestamps : Timestamps are applied to digitally signed documents, providing a record of when the signature was created and helping to authenticate the signing process. Role of Certificate Authorities in Authentication Certificate authorities (CAs) play a critical role in electronic signature authentication:
Issuing Digital Certificates : CAs issue digital certificates that confirm the identity of the signer and ensure the signature’s validity.Audit Trail : An audit trail is maintained throughout the signing process, ensuring document integrity and providing evidence in case of disputes. Take your business paperless. Explore Softlist’s ‘Content Management System ‘ category for tools that integrate electronic signatures into your digital workflows.
What is a Verifiable Electronic Signature? Source: Canva Pro
A verifiable electronic signature combines the ease of e-signing with robust verification methods to ensure security and authenticity.
Unlike traditional handwritten signatures, verifiable electronic and digital signatures offer a tamper-proof way to sign documents electronically, providing an audit trail for legal compliance.
Definition and Key Features A verifiable electronic signature is:
Based on Encryption : It uses Public Key Infrastructure (PKI) to encrypt the signature, ensuring its security.Legally Compliant : It adheres to regulations like the eIDAS in Europe and the ESIGN Act and UETA in the United States, making it legally binding in countries around the world.Tamper-Evident : Any changes made to the document after it’s signed are easily detectable, ensuring document integrity. Difference Between Regular and Verifiable E-Signatures While both regular and verified electronic signatures simplify the document signing process, the verifiable version offers more security:
Regular e-Signatures : These are often as simple as adding an image of a handwritten signature or typing a name.Verifiable e-Signatures : Use PKI, digital certificates, and encryption to verify the signer’s identity and protect the document from tampering. How Can I Get a Signature Verified? To verify an electronic signature, you need to ensure the document’s authenticity and check whether the signature is valid. This process is vital for ensuring legal compliance and preventing fraud in electronic transactions.
Submitting Your Signature for Verification When you electronically sign a document, the verification process begins:
Open the Document : Platforms like Adobe Sign or DocuSign automatically initiate verification steps once the document is signed.Check for a Digital Certificate : A certificate-based signature will have details like the signer’s identity and the time of signing, confirming its authenticity. Ensuring Document Integrity After Verification After the signature is verified, it’s important to ensure that no changes have been made to the document:
Audit Trail : A digital audit trail tracks all actions taken during the signing process, ensuring legal compliance and proving that the document is untampered.Tamper-Evidence : Verification ensures that if any changes are made to the document after signing, they are flagged immediately. Final Thoughts A verified eSignature ensures both the security and authenticity of documents, offering a modern alternative to traditional signatures. The process simplifies the workflow by allowing users to access and sign documents from anywhere while maintaining a trusted identity.
With laws like the Uniform Electronic Transactions Act (UETA) and the ESIGN Act, electronic signatures are legally binding, making them suitable for global and national commerce.
Verification is the process that ensures the signature’s authenticity and protects the integrity of legally binding documents.
Optimize your signing processes. Visit Softlist’s ‘Document Verification ‘ category for tools that enhance the security and reliability of electronic signatures.
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FAQs What is the Difference Between a Traditional Signature and an eSignature? A traditional signature is handwritten, while an eSignature is an electronic representation used to sign any document digitally.
Are Electronic Signatures Legally Binding? Yes, electronic signatures are legally binding under laws like the ESIGN Act and UETA, making them widely accepted.
How Can I Verify an Electronic Signature? To verify an electronic signature, you need to use a platform with verification capabilities to confirm the signer’s identity and document integrity.
Can I Use Free Electronic e-Signature Tools? Yes, many platforms offer free electronic signature options, but paid versions often provide more robust features like verification.
Can I Sign Documents Without Printing Them? Yes, with electronic signatures, you can sign documents digitally without the need for printing or scanning.
