Accurate time tracking is essential for ensuring productivity and preventing time theft. A GPS time clock app software offers an efficient solution by providing a reliable system for tracking employees’ time and attendance.
Allowing employees to clock in and out directly from their mobile devices, eliminates manual time entries and ensures more accurate records. With the added GPS feature, managers can easily monitor their team’s time in real time, ensuring that employees are on-site when clocking in for their shifts.
This feature not only helps prevent time theft but also enhances job costing and tracking by linking time spent on specific tasks to the corresponding jobs. Keep reading to learn how GPS time clock software can streamline time tracking, improve job costing, and provide valuable insights into your team’s time management.
The Global Positioning System (GPS) offers an essential fourth dimension in addition to longitude, latitude, and altitude—time. Each GPS satellite has several atomic clocks that give the GPS signals accurate time information.
GPS receivers break down these signals, which sync each receiver to the atomic clocks. It lets people know the exact time to within 100 billionths of a second without having to buy and run an atomic clock.
With GPS tracking, you can tell where all of your employees are. You can find out if someone is stuck in traffic or going off the route they were supposed to take. It also means you can tell your clients where your employees or goods are.
What Makes A GPS Time Clock Different From A GPS Tracker? GPS time tracking and GPS tracking are frequently used interchangeably, even though they may refer to the same thing.
With GPS time tracking, you can keep track of where employees clock in and out. An app for GPS time clocks can help you with this.
Contrarily, GPS tracking refers to documenting every location of a worker. Periodic recording of the employee’s whereabouts could occur as they clock in or after they clock out.
How Does The GPS Time Clock Work? The best position of the user’s device is found and reported through GPS tracking, commonly referred to as geofence tracking. And it’s the main thing a GPS time clock does.
Although it’s commonly referred to as GPS tracking, it doesn’t always use the GPS location; hence, geofence tracking is a better term.
A device can use geofence in one of two ways: Location by GPS Location of WiFi The IP address of the device or The cell tower triangulation. The device tells you which of these four options is the most accurate.
You don’t need to be connected to the internet to get the geographic coordinates for a GPS location. On the other hand, having an internet connection improves the location data because it gives you more options for location data. But there are times when it can’t find the location of the device.
Geofencing works best when the device can reach the signals to figure out where it is. Users should avoid places like basements where signals have difficulty getting to the device.
What’s Good About Using A GPS Time Clock App? 1. Tracking Time Accurately Most of the time, employees don’t lie about their hours or expenses. People often forget how many hours they worked, especially when they have to write their hours by hand.
The paper timesheets are prone to mistakes, are often wrong, and are based on guesses. In the long run, these mistakes cost your company a lot of money, so you should consider using time-tracking software with GPS.
These GPS-accurate timesheet tools can be helpful by streamlining time-related processes through project management software and reducing time and cost mistakes. Because of this, you’ll pay your employees relatively per their degree of productivity and the number of hours they work for you.
2. Paperwork Reduction You must optimize your work processes and automate low-level tasks for your business to be more productive.
Paper timesheets are not only wrong, but they also take a long time to process. Because data entry and processing are both manual processes, you and your staff need to save time that could be spent on more crucial duties.
From time monitoring to processing timesheets and calculating costs, a GPS time clock app automates the entire process. It logs the hours worked by your staff and creates timesheets automatically based on the entries.
The software begins tracking time and generating records as soon as your staff uses their mobile device to clock in or out.
3. Stopping Time-Stealing And Buddy-Punching Keeping track of where everyone is when they should be working can be particularly difficult when managing a group of field workers. Because of this, some employees may use this situation and submit false information on paper timesheets.
By allowing you to monitor your employees’ locations and see where they are when clocking in or out, GPS clocking puts an end to these dishonest practices. By doing so, you’ll develop and uphold your staff members’ accountability and guarantee that they consistently report to work in the proper location.
Additionally, even if employees neglect to clock out, they will still be reminded, guaranteeing that their labor costs are precise.
4. Gaining Knowledge About The Availability, Productivity, And Scheduling Of Your Staff The key to your employees’ productivity is knowing how they spend their time and work.
Even though short breaks and occasional pauses between tasks are fine, you should ensure your employees don’t take advantage of your break policies. This tool can help you hold everyone on your team accountable by encouraging transparency. As a result, you’ll pay your workers fairly and stop them from taking advantage of their jobs.
A comprehensive picture of the workforce that is accessible is another crucial factor in good personnel management.
5. Facilitating The Management Of Payroll Similarly, managing payroll takes a lot of time and work, not to mention the possibility of errors. Payroll and invoicing are taken care of via a GPS time clock app . For instance, some GPS app streamlines the process by integrating with some of the most well-liked accounting and payroll systems.
It indicates that the software will automatically create your employees’ payroll timesheets after you enter their hourly rates. Additionally, the GPS clock app keeps track of employees’ lunch breaks, sick days, and vacations, allowing you to account for all relevant information and produce accurate payroll.
It’s important to note that hourly workers are non-exempt when discussing this topic. Put another way; they are qualified for overtime pay under federal and state regulations.
If your hourly workers work more than 40 hours a week without getting their overtime pay, they could sue you for breaking the FLSA rules. You should use GPS-enabled time clock software and ensure that all your employees are paid equitably for this and other reasons.
6. Keeping Your Finances On Track It might be challenging to control your spending if you are still determining how many hours your field staff will clock.
With a GPS time clock, you’ll be able to minimize excessive overtime and keep your expenses under control. Advantageously, you can identify questionable behavior without having to wait for invoices. The app will notify you when an employee reaches a set number of hours.
By doing so, you can avoid incurring additional project costs and maintain your budget.
7. Providing Evidence To Your Clients Being on time and following a schedule is very important in some fields.
By respecting your client’s time, you’ll show professionalism, which is essential for the success of your business.
You can guarantee that your staff members always arrive on time for an appointment using a GPS time clock app . Additionally, solutions like Timeero capture your staff’s precise time and coordinates, so you have documentation of their whereabouts in case of a client dispute. Electronic Visit Verification relies on this technology as its foundation (EVV).
In the same way, it’s much easier to charge your clients when you give them accurate and legal work hours records, including GPS tags.
Top 7 Best GPS Clock Apps in 2023 It is a cloud-based time clock that automatically fills in payroll reports. Your employees will find it easy to clock in and out, and you will find it simple to see and export their time. Employees can use a browser on Google, iOS, and Android apps to clock in.
You can see who’s working on the job site and where they are using GPS. You can also limit where they can punch. It works with QuickBooks, ADP, Paychex, and SurePayroll, and we can also export to Excel.
It has advanced features like PTO Accrual Tracking, Punch Rounding, Job Codes, QR Codes, Automatic Breaks, and SSO.
Buddy Punch
Simplify employee scheduling, time tracking, & payroll. Easily track employee time, no matter where they are working.
2. Hubstaff : Job Site Geofence Time Tracking Software You may learn more about the workloads of your staff members and independent contractors by combining the features of time tracking and employee monitoring software.
Hubstaff is a time-tracking app that works with more than 30 other apps to help your business run better. You can watch work happen in real time with screenshots, URL and app tracking, automatic payroll and billing, scheduling, GPS and location monitoring, and timesheets.
Pricing
Hubstaff
Save hours each week with our easy-to-use time tracking. Then, convert desktop, web, mobile, or GPS time tracking data to automated timesheets.
Connecteam is GPS location tracking software that is easy to use and has built-in GPS tracking features.
It allows you to send and share content with your team and provides various communication options to help you get things done faster.
Their GPS solution enables you to monitor and control employee work hours on projects or when they are on the move. You can also get location stamps on the map, which is part of their service.
Without requiring a credit card, Connecteam offers a 14-day trial that allows you access to all of its features. They also have a free version that up to 50 people can use.
Connecteam
Pay only for what you need, when you need it • All in one app. 14-day free trialNo credit card needed.
Timesheet Mobile lets you get rid of paper timesheets, set up jobs for employees, give them tasks, and manage their schedules efficiently. This system for keeping track of employees will help you and your team stay on top of the daily schedule and ensure all tasks are completed correctly and on time.
Pricing The cost of your Plan will depend on the number of your employees who punch by Timesheet Mobile’s calculator.
Timeero has features that make it useful for employees who work outside the office or are always on the go. This GPS time tracker software is easy to use and keeps track of time. Timeero makes it easy to eliminate all the paperwork and automate timesheet management.
With one touch, your employees can clock in and out and then return to work. Timeero is a good option for small businesses that need to know quickly where and how their teams work. The tool meets all of the wage rules the Department of Labor sets.
Pricing 6. eBillity eBillity Time Tracker was made for teams to make it easier to keep track of employee time and manage resources. The creation of valuable solutions that reduce labor costs, boost productivity, and automate administrative activities has been the exclusive focus since the company’s start.
As the owner or manager of a business, you need to know which employees are the most productive and which clients and projects bring in the most money (or cost you the most). Your time is valuable to you, so eBillity wants to eliminate repetitive and manual tasks so you can get your weekends back.
Pricing Clockify is the only time tracker and timesheet for teams that is entirely free.
Businesses of all sizes, digital agencies, non-profit organizations, and educational institutions can track productivity and billable labor hours across projects with the help of Clockify. The platform lets managers set the length of time for each project, keep track of employees’ hourly rates, see what’s going on right now, and see how much time each task takes.
Clockify also lets administrators create, share, and export reports in PDF, Excel, and CSV formats that can change to fit their needs.
PRICING Conclusion A GPS time clock app software offers a seamless solution for businesses looking to improve time tracking with GPS accuracy, especially in industries like construction where tracking time and job costing are crucial. With cloud-based time tracking, you can easily monitor your team’s paid time, construction time, and time employees clock in real-time, using GPS points to ensure accuracy.
If you’ve tried three other time-tracking solutions but found them lacking, this app provides a simple time-tracking experience with robust GPS capabilities that prevent errors, such as editing time or inaccurate entries.
For businesses seeking a reliable and efficient way to manage employee hours, this GPS function is the ideal tool to enhance productivity and eliminate time-tracking issues.
You can read our other informative blogs to learn more about the GPS app clock .
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FAQs What Are GPS Time Clock Apps for Employee Time Tracking in the Field? When an employee clocks in, their location is tracked by a GPS time clock. The GPS time tracker can alGPS time clock apps are mobile applications designed to help businesses track employee time and location in real-time while they’re on the clock. These apps utilize GPS technology to monitor field workers’ movements and ensure accurate time tracking and reporting.
How Does a Time-Tracking App with GPS Work? A time tracking app with GPS works by using the GPS functionality of mobile devices to track the location of field employees. When employees start tracking time, the app records their location at intervals, allowing supervisors to monitor employee time and location throughout the workday.
Can Field Workers Edit Their Time Using a Time Clock App with GPS? Yes, many time clock apps with GPS allow field workers to edit their time entries. This feature is useful for situations where employees forget to clock in or out, enabling them to accurately manage their time and ensure correct reporting.
Is There a Time-Tracking App That Integrates with Quickbooks Times? Yes, there are GPS time tracking software options that offer integration with QuickBooks time. This allows businesses to seamlessly manage employee time and payroll within a familiar accounting platform.
What Should I Look for in a GPS Tracking Solution for Employee Time Tracking? When selecting a GPS tracking solution for employee time tracking, consider factors such as real-time tracking capabilities, ease of use, the ability to manage time effectively, integration with existing systems, and the overall cost of the solution.
How Can Supervisors Effectively Use a Time Tracker App to Monitor Field Employees? Supervisors can use a time tracker app to monitor field employees by reviewing real-time tracking data, receiving notifications about clock-ins and outs, and analyzing employee time and location reports. This enables better resource management and accountability among workers.
Are There Free GPS Time Tracking Options Available for Businesses? Yes, there are free time tracking options available that offer basic functionalities for employee time tracking. However, businesses may need to evaluate whether the free version meets their needs or if upgrading to a paid plan for additional features is necessary.
How Does Using a Time Clock App with GPS Enhance Productivity for Field Workers? Using a time clock app with GPS enhances productivity for field workers by streamlining time tracking processes, reducing the potential for time theft, and providing accurate reporting. This allows employees to focus more on their tasks rather than on administrative time management.
What Advantages Does GPS Technology Provide for Employee Time Tracking in the Field? GPS technology offers several advantages for employee time tracking in the field, including precise location tracking, real-time monitoring, improved accountability, and the ability to manage time effectively. This helps businesses optimize their operations and improve overall efficiency.
