Choosing the right secure file-sharing platform is crucial for any business that wants to protect its data and enhance team collaboration. With so many options out there, each offering different features and levels of security, it can be tough to figure out which one is the best fit for your needs.
So we compared the top 19 secure file-sharing platforms to help you simplify the process. Whether you’re a small startup or a large enterprise, you’ll find the insights you need to make a confident decision that keeps your data safe and boosts your team’s productivity.
Key Takeaways
- Security Features: Essential for protecting sensitive business data, these platforms employ encryption, access controls, and secure authentication to ensure data safety.
- Compliance and Trust: Secure file-sharing platforms help businesses comply with data protection regulations like GDPR and HIPAA, building trust with clients and partners.
- Enhanced Collaboration: These platforms facilitate effective collaboration by allowing employees to share documents securely across different locations and devices.
- Prevention of Data Breaches: Using secure file-sharing services minimizes the risk of data breaches, which can have severe financial and reputational consequences.
- Varied Options: The top platforms offer a range of features tailored to business needs, including customizable client portals, file versioning, real-time tracking, and integration with existing business applications.
What is Secure File Sharing and Why is it Crucial for Businesses?
Secure file sharing refers to the method of transferring files and data between users, devices, or organizations in a way that protects the information from unauthorized access and breaches.
This process employs various security measures such as encryption, access controls, and secure authentication protocols to ensure that only authorized parties can access the shared data.
In business, secure file sharing enables employees, partners, and clients to exchange sensitive information efficiently and safely. This practice is essential for maintaining the confidentiality, integrity, and availability of corporate data, which is critical for business operations and reputation.
Importance of Secure File Sharing in Business
- Protects Sensitive Information: Businesses often handle confidential data such as financial records, personal information, intellectual property, and strategic plans. Secure file sharing ensures this data is protected from cyber threats and unauthorized access.
- Compliance with Regulations: Many industries are subject to strict data protection regulations like GDPR, HIPAA, and CCPA. Secure file sharing helps businesses comply with these regulations by implementing necessary security controls and audit trails.
- Enhances Collaboration: With secure file sharing, employees can collaborate more effectively, sharing documents and data seamlessly across different locations and devices while maintaining security standards.
- Builds Trust: Demonstrating a commitment to data security helps build trust with clients, partners, and stakeholders. It shows that a business takes data protection seriously and is dedicated to safeguarding sensitive information.
- Prevents Data Breaches: Secure file-sharing minimizes the risk of data breaches, which can result in significant financial losses, legal consequences, and damage to a company’s reputation.
Risks of Insecure File Sharing
- Data Breaches and Cyberattacks: Insecure file sharing can expose sensitive data to cyberattacks such as hacking, phishing, and malware. Once compromised, this data can be exploited for malicious purposes.
- Loss of Confidentiality: Without proper security measures, confidential business information can be intercepted or accessed by unauthorized individuals, leading to competitive disadvantages or legal issues.
- Non-Compliance Penalties: Failing to secure file-sharing processes can result in non-compliance with industry regulations, leading to hefty fines and sanctions.
- Reputational Damage: Data breaches and security incidents can severely damage a company’s reputation, eroding customer trust and potentially leading to loss of business.
- Operational Disruption: Security breaches can disrupt business operations, leading to downtime, loss of productivity, and increased costs associated with managing and mitigating the breach.
Best 19 Secure File-Sharing Platforms for Business
1. Microsoft OneDrive for business
Source: Microsoft
Microsoft OneDrive for Business integrates deeply with Microsoft Office apps, making it an essential tool for those heavily invested in the Microsoft ecosystem. It enhances productivity by allowing file access from anywhere, on any device.
OneDrive is known for its robust security features, like advanced data loss prevention and file recovery options. It’s a seamless solution for businesses looking for efficient cloud storage integrated with collaborative tools.
Key Features of Microsoft OneDrive for Business:
- Deep integration with Microsoft Office 365
- Files On-Demand for accessing files without local storage
- Advanced security with personal vault
- Automatic photo and video backup from mobile devices
- Extensive file-sharing and collaboration tools
- Support for file locking during collaboration
- Compliance standards support, including GDPR
View Microsoft OneDrive for business pricing plans here.
2. Filestage
Source: Filestage
Filestage streamlines your file review and approval processes, making it simpler for teams to collaborate on documents. This tool is unique in its ability to bring clarity and control to the feedback process, reducing confusion and speeding up project completions.
With Filestage, you get precise feedback tools and version control, ensuring nothing gets lost in translation. It’s a boon for creative teams needing to stay in sync and for businesses demanding precision in document handling.
Key Features of Filestage:
- Step-by-step file approval processes
- Integrated feedback tools for precise comments
- Automatic version control for tracking changes
- Customizable review workflows
- Secure role-based access to files
- Real-time notifications to keep teams updated
- Support for a wide range of file types including video, images, and documents
View Filestage pricing plans here.
3. HighTail
Source: HighTail
HighTail, formerly known as YouSendIt, is a cloud service that simplifies file sharing and collaboration for businesses. You can share large files easily and securely with clients and team members.
Its unique selling point is the creative collaboration tools, which allow you to collect feedback directly on the shared files. HighTail also offers project management features, helping you keep your workflow organized.
With HighTail, you can track file downloads and set expiration dates for shared links. It ensures your data is protected with enterprise-level security. Overall, HighTail is a versatile tool that enhances team collaboration.
Key Features:
- Real-time file tracking and delivery notifications
- Creative review and approval tools
- Custom branding for shared links
- File expiration and access control
- Integration with popular productivity apps
- Unlimited storage options
- Enhanced security protocols
View HighTail pricing plans here.
4. ShareFile
Source: ShareFile
ShareFile by Citrix offers you a professional solution to manage and share your files securely. Designed for businesses that require secure data exchange, it provides tools that facilitate easy access and collaboration.
Unique selling points include customizable workflows, advanced security settings, and the ability to handle large files effortlessly. It integrates seamlessly with existing tools, enhancing your workflow without disrupting current systems. ShareFile is tailored for efficiency and security.
Key Features of ShareFile:
- Customizable security settings
- Integration with Microsoft Outlook for direct email attachments
- Tools for electronic signatures
- Large file handling capabilities without limitations
- Granular permissions for user access control
- Real-time tracking and alerts on file activity
- Secure archiving options for compliance
View ShareFile pricing plans here.
5. Kiteworks Secure File Sharing
Source: Kiteworks
Kiteworks Secure File-Sharing is a comprehensive solution for businesses needing secure and compliant file-sharing. It provides you with a robust platform to share files within and outside your organization.
Kiteworks stands out due to its focus on compliance with stringent data protection regulations. It offers secure email, file transfer, and web form capabilities. Kiteworks ensures your data is safe with advanced encryption and detailed audit trails.
The platform is user-friendly, making it easy for your team to adopt and use effectively.
Key Features:
- Secure email and file transfer
- Detailed audit logs and reporting
- Customizable security policies
- Integration with enterprise systems
- Data encryption at rest and in transit
- User-friendly interface
- Compliance with HIPAA, GDPR, and other regulations
View Kiteworks Secure File Sharing pricing plans here.
6. GoAnywhere MFT
Source: GoAnywhere MFT
GoAnywhere MFT excels in secured file transfers across networks. It provides a comprehensive platform that not only sends files but also automates workflows to boost efficiency.
Known for its robust security protocols, it ensures your data remains protected during transit. Whether you’re dealing with sensitive financial data or routine reports, GoAnywhere MFT simplifies complex processes.
It’s a top choice for companies needing reliable, secure communication channels.
Key Features of GoAnywhere MFT:
- Detailed audit logs of all file transfer activities
- Automation of file transfer processes
- Secure mailbox feature for easy file retrieval
- Extensive protocol support including FTPS, SFTP, and HTTP/S
- Centralized control with a web-based interface
- Encryption at rest and in transit
- Compliance with major standards like GDPR and HIPAA
View GoAnywhere MFT pricing plans here.
7. pCloud
Source: pCloud
pCloud Business is a versatile file storage and sharing service that offers robust security and user-friendly features. You can store your business files securely and access them from any device.
pCloud’s unique selling point is its client-side encryption, which ensures that only you have access to your data. It also offers shared team folders and advanced collaboration tools.
With pCloud, you can manage file versions and restore previous versions if needed. The service provides extensive sharing options with detailed access permissions.
Key Features:
- Client-side encryption
- Team and shared folders
- File versioning and recovery
- Detailed access permissions
- Cross-platform accessibility
- Extended file retention period
- Compliance with various data protection laws
View pCloud pricing plans here.
8. G Suite Google Drive
Source: Google Drive
G Suite Google Drive transforms the way you store and share files. As part of Google’s powerful ecosystem, it lets you collaborate in real time, whether editing documents, spreadsheets, or presentations.
Its seamless integration with other Google services enhances productivity and teamwork. Unique for its deep collaboration tools, it’s not just storage; it’s a workspace. Ideal for businesses of all sizes, Google Drive stands out for its ease of use and robust security features.
Key Features of G Suite Google Drive:
- Real-time collaboration across various formats
- AI-powered search within Drive
- Offline access capabilities
- Advanced admin controls for security
- Google’s AI and search technology integrated
- Large ecosystem of third-party apps
- Team Drives for shared spaces
View G Suite Google Drive pricing plans here.
9. Livedrive
Source: Livedrive
Livedrive is a cloud storage service that offers reliable and secure file-sharing for businesses. It allows you to back up your files automatically and access them from anywhere. Livedrive stands out for its unlimited storage options, making it ideal for businesses with large data needs.
The platform supports both file sharing and collaboration, enabling you to work seamlessly with your team. Livedrive’s strong security measures ensure your data is protected at all times. It also provides detailed file activity logs and audit trails.
Key Features:
- Unlimited cloud storage
- Automatic file backups
- File sharing and collaboration tools
- Secure data encryption
- Detailed activity logs
- Access from any device
- Compliance with data protection standards
View Livedrive pricing plans here.
10. Tutanota
Source: Tutanota
Tutanota offers you a secure haven for your emails, focusing on privacy and simplicity. With end-to-end encryption built in, your communications are tightly sealed from prying eyes. It’s user-friendly, ensuring you can manage your emails without a hassle.
Why is Tutanota among the best? It’s because it combines security with minimalism, making secure communication accessible to everyone. Perfect for personal and professional use, it keeps your privacy as its top priority.
Key Features of Tutanota:
- Automatic encryption of all data on the device
- Open source software for transparency
- Two-factor authentication for added security
- Custom domain support with easy setup
- Built-in encrypted calendar
- Ad-free experience
- Expandable storage options
View Tutanota pricing plans here.
11. ElephantDrive
Source: ElephantDrive
ElephantDrive is a cloud storage service designed for easy and secure file-sharing and backup. You can protect your business data with automatic backups and real-time syncing across devices.
ElephantDrive’s unique selling point is its integration with NAS devices, providing an extra layer of data protection. The service offers easy sharing options with customizable permissions. ElephantDrive also ensures your files are safe with robust encryption.
It is an ideal solution for businesses looking for reliable data protection and sharing capabilities.
Key Features:
- Integration with NAS devices
- Real-time file syncing
- Customizable sharing permissions
- Automatic backups
- Strong encryption standards
- Cross-platform accessibility
- Detailed file activity logs
View ElephantDrive pricing plans here.
12. FileCloud
Source: FileCloud
FileCloud is a powerful platform that you can count on for managing and sharing your business files securely. It stands out with its offer of complete control over your data and comprehensive security features.
FileCloud is often chosen for its flexibility in hosting options; you can use its cloud service or host it on your own servers. It’s tailored for businesses that prioritize security without compromising on functionality. A great choice for those who need robust, adaptable solutions.
Key Features of FileCloud:
- Hybrid cloud options for flexible deployments
- Advanced sharing and collaboration tools
- Comprehensive admin panel for complete control
- Remote wipe and endpoint backup
- Detailed audit reports for compliance
- Custom branding and white labeling options
- High-performance engine for fast access to large files
View FileCloud pricing plans here.
13. Digital Pigeon
Source: DigitalPigeon
Digital Pigeon specializes in the fast transfer of large files across the globe, ensuring that your data reaches its destination quickly and securely. It’s ideal for professionals in media and creative industries where time and quality are critical.
With advanced tracking capabilities, you can see when your files are accessed, making it a reliable choice for sensitive projects. Its speed and reliability make it one of the best for businesses that can’t afford delays.
Key Features of Digital Pigeon:
- Real-time upload and download monitoring
- Custom branding options for file delivery portals
- Auto-resume for interrupted transfers
- Geographic routing to enhance transfer speeds
- Comprehensive security with SSL/TLS encryption
- Option for receiving files through a custom upload page
- Integration with Adobe Creative Suite
View Digital Pigeon pricing plans here.
14. Egnyte
Source: Egnyte
Egnyte provides a hybrid approach to file storage, combining the best of cloud and on-premises solutions. This platform excels in enabling seamless collaboration across various locations and devices, all while maintaining strong security measures.
It integrates smoothly with many enterprise tools, enhancing existing workflows without compromise. For businesses that require robust compliance support and versatile deployment options, Egnyte stands out as a top choice.
Key Features of Egnyte:
- Hybrid storage options for flexibility
- Strong emphasis on data compliance and governance
- Machine learning capabilities for intelligent file handling
- Customizable access permissions for sensitive information
- Real-time collaboration tools integrated into the platform
- Content governance for risk management
- Detailed analytics for user activity and file usage
View Egnyte pricing plans here.
15. MediaFire
Source: MediaFire
MediaFire makes sharing large files easy and efficient, ideal for both personal use and professional environments. With generous storage offerings and straightforward sharing capabilities, it’s a preferred choice for users needing to distribute content broadly.
MediaFire supports various file formats and boasts high download speeds, making it a reliable tool for large-scale file distribution. Its user-friendly interface and cost-effectiveness place it among the best.
Key Features of MediaFire:
- Up to 50 GB of free storage
- One-time download links for security
- File versioning support
- Bulk upload capabilities
- Direct media streaming from storage
- Folder and file sharing with password protection
- Mobile app availability for iOS and Android
View MediaFire pricing plans here.
16. Citrix ShareFile
Source: Citrix ShareFile
Citrix ShareFile is a secure file-sharing and storage service designed for businesses. It allows you to send, receive, and store files with ease and security. One of its standout features is the ability to sync files across all your devices.
This means you can access your important documents anytime, anywhere. ShareFile also integrates seamlessly with existing business applications, enhancing productivity. Its robust security measures, including encrypted emails and detailed activity tracking, make it one of the best in the market.
Overall, ShareFile offers a reliable and efficient way to manage your business files securely.
Key Features:
- Customizable client portals
- Advanced security settings
- File versioning and recovery
- Granular permissions and controls
- Mobile access and editing
- Integration with Microsoft Outlook
- Compliance with industry standards like HIPAA and GDPR
View Citrix ShareFile pricing plans here.
17. Send Anywhere
Source: Send Anywhere
Send Anywhere delivers simplicity and speed in file transfers without the need for user accounts or additional software. This platform is valued for its straightforward approach to direct file sharing via a unique 6-digit code.
Send Anywhere is particularly useful when you need to send large files quickly across different platforms. Its ease of use and robust security make it a standout choice for efficient and secure file sharing.
Key Features of Send Anywhere:
- File transfer using a unique 6-digit code
- No need for user accounts or software installation
- End-to-end encryption for secure transfers
- Cross-platform sharing capabilities
- No file size limits for transfers
- Option for file transfer history
- Mobile apps for iOS and Android
View Send Anywhere pricing plans here.
18. WeTransfer Pro
Source: WeTransfer Pro
WeTransfer Pro offers you a stylish and efficient way to share large files and collaborate on creative projects. This platform is renowned for its simplicity and aesthetic appeal, which is complemented by powerful tools like transfer history, password protection, and customization options.
WeTransfer Pro is ideal for professionals in creative fields who need to share large files frequently and securely with clients and team members.
Key Features of WeTransfer Pro:
- Custom wallpapers for shared download pages
- Transfer up to 200 GB per file
- Storage up to 1 TB
- Password protection for every transfer
- Download confirmation for files sent
- Ability to set expiration dates for shared files
- Personalized URL for your profile and transfers
View WeTransfer Pro pricing plans here.
19. WhatsApp
Source: WhatsApp
WhatsApp revolutionizes communication by offering instant messaging, voice, and video calls, making it a versatile platform for personal and professional use. Its end-to-end encryption ensures that conversations remain private.
WhatsApp is unique for its widespread popularity and ease of use, integrating seamlessly across various devices. For businesses, WhatsApp Business can be a game-changer for customer communication and support.
Key Features of WhatsApp:
- End-to-end encryption for all communications
- Group chat functionality
- Voice and video calling options
- WhatsApp Web for desktop access
- Broadcast lists for sending messages to multiple contacts at once
- Status feature to share updates for 24 hours
- Seamless integration with mobile contact lists
View WhatsApp pricing plans here.
What Features Should You Look for in a Secure File Sharing Platform?
When evaluating a secure file-sharing platform, you should consider several key features to ensure the safety, privacy, and efficiency of your data transfer processes. Here’s a comprehensive list of features to look for:
Encryption
The platform should offer end-to-end encryption for both in-transit and at-rest files. This means that files are encrypted on your device before they are uploaded and remain encrypted until they reach the recipient.
Access Control
It should allow you to set permissions and access controls for each file or folder, ensuring that only authorized users can view or download the content.
Authentication
Look for platforms that support two-factor authentication (2FA) or multi-factor authentication (MFA) to add an extra layer of security by requiring users to provide two or more verification factors.
Audit Trails
The ability to track who accessed or shared files and when. This is crucial for compliance and monitoring purposes, especially in environments dealing with sensitive information.
Data Residency
Some platforms allow you to choose the geographical location where your data is stored, which can be important for complying with specific legal or regulatory requirements.
Compliance with Standards
Ensure that the platform complies with major regulations and standards such as GDPR, HIPAA, SOC2, and ISO/IEC 27001, depending on your industry and location.
Large File Support
The platform should be able to handle large files without significant slowdowns or interruptions, which is crucial for businesses dealing with large datasets or media files.
Integration Capabilities
Good integration with other tools and systems (like email services, collaboration tools, or CRM software) can streamline workflows and increase productivity.
User-Friendly Interface
An intuitive and easy-to-navigate interface ensures that all users, regardless of their technical skills, can efficiently use the platform.
File Versioning
This feature allows you to save and access different versions of a document, which is useful for tracking changes over time and restoring previous versions if needed.
Secure Link Sharing
Instead of attaching files directly, the platform should offer the option to share links to files, with options to set expiration dates and password protection.
Remote Wipe and Data Recovery
In case a device is lost or stolen, some platforms offer features to remotely wipe sensitive data or recover data to new devices.
Customer Support
Reliable customer support is crucial, especially for troubleshooting and assisting with any security concerns that might arise.
Custom Branding
For businesses, the ability to customize the platform with their branding can enhance trust and consistency in client interactions.
What Are the Pricing Models of the Leading Secure File Sharing Platforms?
1. Subscription vs. One-Time Payment
Subscription-Based Pricing:
- Common Structure: Typically, secure file-sharing services use a monthly or annual subscription model. Prices may vary based on the number of users, the amount of storage needed, or the level of security features provided.
- Advantages: Ongoing updates, support, and enhancements are included. Companies can scale their usage up or down based on current needs.
- Disadvantages: Ongoing costs can add up over time, making it a larger expense in the long term.
One-Time Payment:
- Common Structure: This is less common for cloud-based file sharing due to the ongoing costs of server maintenance and security updates. However, some on-premises solutions might offer this model.
- Advantages: Pay once and own the license perpetually; less expensive in the long run.
- Disadvantages: Often lacks the regular updates, support, and scalability provided by subscription services. Might require additional payments for major upgrades.
2. Free Trials and Free Versions
Free Trials:
- Overview: Most secure file-sharing platforms offer a free trial period, typically ranging from 14 to 30 days. This allows users to test the platform’s features before committing financially.
- Advantages: Risk-free way to evaluate whether a platform fits your needs without any initial investment.
- Considerations: Some features may be restricted during the trial period.
Free Versions:
- Overview: Some platforms offer a permanently free version with basic features, which is often suitable for individual users or small teams.
- Advantages: Useful for small businesses or startups that need basic file-sharing capabilities without the cost.
- Disadvantages: Limited features, storage capacity, and possibly lower levels of security; often includes the platform’s branding.
3. Cost-Effectiveness for Small vs. Large Businesses
Small Businesses:
- Ideal Options: Free versions or lower-tier subscription plans that offer essential features without a high cost. Look for platforms that allow easy scalability as the business grows.
- Considerations: Prioritize platforms that offer the best balance between features and price, avoiding overpaying for unnecessary capabilities.
Large Businesses:
- Ideal Options: Higher-tier plans or enterprise solutions that can handle a large number of users and higher data volumes. These plans often include advanced security and administration features.
- Considerations: Enterprise plans often come with volume discounts, so it’s worth negotiating with providers based on your specific needs.
Final Thoughts
In this detailed comparison of the top 19 secure file-sharing platforms, we’ve covered a range of options to suit various business needs. Choosing the right platform is crucial for protecting your data and improving your team’s efficiency. Consider what’s most important for your business, like security features, ease of use, and integration capabilities, to find the best fit.
If you’re interested in further enhancing your file management strategies, be sure to check out our File Management System blogs for more insights and tips.
Also, take a look at our Top 10 File Management System product reviews to dive deeper into the best systems available and find the perfect solution for your business needs. Explore these resources to make an informed decision and streamline your file management today!
Frequently Asked Questions
What Is the Difference between Cloud-Based and On-Premises File-Sharing Solutions?
Cloud-based solutions are hosted by third-party providers and accessed via the Internet, while on-premises solutions are hosted on the company’s own servers.
Can I Control Who Has Access to My Shared Files?
Yes, most platforms allow you to set permissions and control who can view, edit, or download your files.
What Happens If a Shared File Is Accidentally Deleted?
Many platforms offer version history and file recovery options to restore accidentally deleted files.
How Can I Track Who Has Accessed My Shared Files?
Secure file-sharing platforms often provide audit logs and activity tracking to monitor file access and actions taken by users.
Are Secure File-Sharing Platforms Scalable for Growing Businesses?
Yes, many platforms are designed to scale with your business, offering flexible plans and additional features as needed.
