Managing an office efficiently requires more than just organizational skills; it demands the right tools to streamline tasks and enhance productivity. Whether you’re running a law firm, a creative agency, or any other business, having the best office management software can make all the difference.
These tools not only help in managing documents but also streamline office and project management, making your daily operations quick and easy. The software also includes features tailored to specific industries, ensuring that you get the most out of your investment.
From coordinating team tasks to tracking project progress, the right office management software can transform the way you work. In this guide, we’ll explore 23 of the best office management software options available, delving into their cost and price plans. Read on and find the ideal software to elevate your office management game.
Notion
Notion is an all-in-one productivity and collaboration tool for managing tasks, projects, and workflows in businesses. It provides a customizable workspace as well as a variety of templates to assist businesses in streamlining their workflows.
Key features include:
- Workspace that can be customized with drag-and-drop functionality
- Tools for task and project management
- Tools for collaboration, such as comments and mentions
- Database administration and creation
- Integrations with well-known business tools
- Free: $0
- Plus: $12/seat/month
- Business: $18/seat/month
- Enterprise: Contact Sales
One tool for your whole company. Free for teams to try. Create your own labels, tags, owners, and more, so everyone has context and everything stays organized.
Nifty
Nifty is a platform for team management and project collaboration that aims to help teams streamline their workflows.
Key features include:
- Feature for collaborative team messaging and task assignment
- Task and project management boards in the Kanban style
- Time tracking and a team calendar
- Project workflows that can be customized
- File sharing and integrated document management
- Starter: $49/month
- Pro: $99/month
- Business: $149/month
- Unlimited: $499/month
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ClickUp
ClickUp is a comprehensive project management software that provides a variety of features to assist teams in streamlining their workflows and staying organized.
Key features include:
- Management of tasks and projects with customizable views (Kanban, Gantt, Calendar, etc.)
- Time management and resource management
- Team messaging and file sharing are examples of collaboration tools.
- Workflow customization and automation
- Analytics and project reporting integrated
- Free: Limited features with up to 100MB storage
- Unlimited: $5/month per user with unlimited storage and advanced features
- Business: $12/month per user with additional features for larger teams and organizations.
Work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to get more done together.
Monday
Monday is a project management tool that assists teams in managing tasks, projects, and workflows. It includes a plethora of features aimed at keeping teams organized and productive.
Key features include:
- Management of tasks and projects with customizable views (Kanban, Calendar, Timeline, etc.)
- Time management and resource management
- Team messaging and file sharing are examples of collaboration tools.
- Workflow customization and automation
- Analytics and project reporting integrated
Pricing plans:
- Basic: $12/seat/month
- Standard: $14/seat/month
- Pro: $24/seat/month
- Enterprise: Contact Sales
Monday also offers a free trial period.
Make data-driven decisions, collaborate efficiently, and track progress with software that adapts to your way of working
Hive
Hive is a powerful project management platform and collaboration tool with an easy-to-use interface.
Key features include:
- Gantt charts, Kanban boards, and calendar views are all customizable project views.
- Time management and resource management
- Team chat and file sharing are examples of collaboration tools.
- Workflow customization and automation
- Integration with well-known tools such as Slack, Google Drive, and Zoom
Pricing plans:
- Starter: $1.50/per user/month
- Teams: $5/per user/month
- Enterprise: Contact Sales
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Microsoft Teams
Microsoft Teams is a well-known collaboration and communication tool that allows team members to chat, video call, share files, and collaborate in real-time. Here are some of Microsoft Teams’ key features:
- It allows team members to communicate with one another via individual or group chats.
- It allows you to host audio and video meetings with up to 10,000 participants using video conferencing.
- You can share files, co-author documents, and work on projects in real-time.
- It works with Microsoft products like OneDrive, SharePoint, and Office 365.
- It includes advanced security features such as data encryption, multi-factor authentication, and industry-standard compliance.
Pricing Plans:
- Microsoft Teams Essentials: $4/user/month (annual subscription-auto renews)
Airtable
Airtable is a versatile database management and collaboration tool for businesses that allows them to manage tasks, projects, and workflows. It provides a number of templates and integrations to assist businesses in streamlining their workflows.
Key features include:
- Database management that is adaptable, with fields that can be customized
- Tools for task and project management
- Tools for collaboration, such as comments and mentions
- Integrations with well-known business tools
- Access on the go with a mobile app
Pricing plans:
- Free
- Team: $24/seat/month
- Business: $54/seat/month
- Enterprise: Contact Sales
Slack
Slack is a real-time messaging platform that allows teams to communicate and collaborate. It has a number of features that help teams stay connected and collaborate effectively.
Key features include:
- File sharing and team messaging
- Calling via audio and video
- Automation and app integration
- Notifications and settings that can be customized
Pricing plans:
- Free
- Pro: $4.38/month
- Business: $15/month
- Enterprise Grid: Contact Sales
Slack also offers a free trial period for users to test out the software.
Zoom
Zoom is a web and video conferencing platform that allows teams to hold virtual meetings and webinars. Zoom’s features such as screen sharing, recording, and virtual backgrounds make it simple to connect with team members no matter where they are.
Key features include:
- Video conferencing for up to 1,000 people
- Screencasting and video recording
- Filters and virtual backgrounds
- Hosting and management of webinars
- Access on the go with a mobile app
Pricing plans:
- Basic: Free
- Pro: $14.99/month/user
- Business: $21.99/month/user
- Business Plus: Contact Sales
- Enterprise: Contact Sales
Zoom offers a free trial period for users to test out the software before committing to a paid plan. With its user-friendly interface and powerful video conferencing features, Zoom is a great choice for remote teams and organizations.
Zapier
Zapier is a web automation tool that connects and automates various web applications. It enables users to automate repetitive tasks and workflows without the need for coding or technical expertise.
Key features include:
- Over 3,000 web applications integrations
- Workflow automation via “Zaps”
- Automation in multiple steps for complex workflows
- Automation workflows that can be customized
- Analytics and reporting
Pricing plans:
- Free: $0
- Professional: $29.99/month
- Team: $103.50/month
- Enterprise: Contact Sales
Box
Box is a file-sharing and collaboration platform that allows businesses to securely store, share, and collaborate on files. Its advanced security and collaboration features make it a popular choice for businesses operating in highly regulated industries.
Key features include:
- File sharing and cloud storage
- Data encryption and access controls are among the advanced security features.
- Collaboration tools such as comments and annotations are available.
- Integrations with well-known business tools
- Access on the go with a mobile app
Pricing plans:
- Individual: Free
- Personal Pro: $16/month
- Business Starter: $8/user/month
- Business: $24/user/month
- Business Plus: $39/user/month
- Enterprise: $54/user/month
- Enterprise Plus: Contact Sales
Mattermost
Mattermost is a free and open-source team communication software that allows businesses to securely communicate and collaborate in real-time. It is a popular choice for businesses that require a high level of data privacy due to its advanced security features and customizable options.
Key features include:
- File sharing and secure team messaging
- Conferencing via video and audio
- End-to-end encryption and compliance controls are among the advanced security features.
- Integrations with well-known business tools
- Options for customization and extensibility
Pricing plans:
- Free: $0
- Professional: $10/user/month/billed annually
- Enterprise: Contact Sales
Bitrix24
Bitrix24 is a business management application that includes tools for customer relationship management, project management, and team collaboration. It helps businesses manage their workflows and increase productivity.
Key features include:
- CRM tools for customer interaction management
- Tools for project management and task tracking
- Tools for team communication and collaboration
- HR and employee management applications
- Integrations with well-known business tools
Pricing plans:
- Basic: $61/organization/month
- Standard: $124/organization/month
- Professional: $249//organization/month
- Enterprise: $499/organization/month
Basecamp
Basecamp is a popular project management tool with a simple, streamlined interface and a variety of features to assist teams in working more efficiently.
Key features include:
- Team communication and task assignment
- Project calendar collaboration
- File and document sharing
- Project templates that can be customized
- Project reporting that is integrated
Pricing plans:
- Personal: Free for up to 3 projects
- Business: $299/month flat rate for unlimited projects
Tauria
Tauria is a secure messaging platform that allows teams to communicate and collaborate in a safe and efficient manner.
Key features:
- End-to-end encryption
- Real-time messaging and file sharing
- Team chat and video conferencing
- Screen sharing and remote control
- Integrated task management software
Pricing plans:
- Contact Tauria for current pricing.
Workplace from Facebook
Facebook Workplace is a team collaboration platform that aims to improve communication and productivity within organizations. Workplace makes it simple for teams to stay connected and collaborate by providing features such as messaging, file sharing, and group discussions.
Key features:
- Real-time messaging and video calling
- Group collaboration and project management
- News feed and company announcements
- Integrations with popular business tools
- Mobile app for on-the-go access
Pricing plans:
- Core Plan: $4/per person/month
- Enterprise Live: $2/per person/month
TaskWorld
TaskWorld is project management software that helps businesses manage and assign tasks and projects. It includes features like task assignment, team collaboration, and project tracking to help businesses stay organized.
Key features:
- Task manager and assignment
- Team collaboration and communication tools
- Project tracking and reporting
- Time tracking and budgeting tools
- Integrations with popular business tools
Pricing plans:
- Free: $0
- Premium: $11/user/month
- Business: $19/user/month
- Enterprise: Contact Sales
Harvest
Harvest is a time tracking and invoicing application that allows businesses to keep track of their time, expenses, and project budgets. It also integrates with a variety of third-party tools to provide a comprehensive project management solution.
Key features include:
- Timekeeping using a start/stop timer and manual entry
- Tracking expenses with receipt capture
- Budget tracking for projects
- Creating and managing invoices
- Analytics and reports
Pricing plans:
- Harvest: $0
- Harvest Pro: $12/per seat/month
Chanty
Chanty is a platform for team communication and collaboration that includes messaging, file sharing, and task management. It aims to increase team productivity and streamline workflows by centralizing all communication and collaboration tools.
Key features include:
- Instant messaging with an unlimited searchable history
- Video and audio calls
- Task administration with reminders and deadlines
- File sharing with built-in cloud storage
- Notifications that can be customized
Pricing plans:
- Free: $0
- Business: $4/user/month
Helpjuice
Helpjuice is a knowledge management system that enables teams to create, manage, and share knowledge articles. It aims to improve customer service and employee productivity by centralizing all company knowledge.
Key features include:
- Templates for knowledge bases that can be customized
- Articles that can be searched using tags and categories
- Reporting and analytics
- Integrations with well-known business tools
- Access on the go with a mobile app
Pricing plans:
- Starter: $120/month
- Run-Up: $200/month
- Premium Limited: $289/month
- Unlimited: $659/month
ProofHub
ProofHub is a project management tool that provides a variety of features to assist teams in streamlining their workflows and effectively collaborating.
Key features include:
- Task management and project planning
- Tools for online proofreading and review
- Workflow customization and automation
- Tools for team communication
- Timekeeping and reporting
Pricing plans:
- Essential: $45/month/billed annually
- Ultimate Control: $89/month/billed annually
NuovoTeam
NuovoTeam is team collaboration software that enables teams to effectively communicate and collaborate. It has a number of features that help teams stay connected and collaborate effectively.
Key features:
- Team messaging and file sharing
- Audio and video calling
- Task management and assignment
- Project management and reporting
- Customizable notifications and settings
Pricing plans:
- Business Plan: $5/per user/month/billed annually
Fleep
Fleep is team communication and collaboration software that helps businesses manage conversations and organize tasks. It provides features such as group chat, task management, and file sharing to assist teams in working more effectively together.
Key features:
- Group chat and messaging tools
- Task management and assignment tools
- File sharing and storage options
- Integrations with popular business tools
- Mobile app for on-the-go access
Pricing plans:
- Business: €5/per user/month/billed annually
- Enterprise: Contact Sales
Final Thoughts
Selecting the right office management software is crucial for streamlining workflow and increasing productivity. With so many software options available in the market, it’s important to choose the one that aligns with your business goals and budget.
Business owners and project managers alike should consider factors such as the features you need, the number of users, and the pricing plans providers. To learn more about the best task management software, you can read our other informative blogs.
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FAQs
What Is Office Management Software and Why Do I Need It?
Office management software is a suite of software tools designed to help office managers efficiently oversee tasks such as scheduling, project management, inventory management, and communication within the office. It is essential for streamlining daily operations and improving productivity in the workspace.
How Can Office Management Software Benefit My Business?
Office management software offers a wide range of tools that integrate tasks such as project management, collaboration, document management, and asset management into one platform. It can help tailor solutions to your specific needs, making it easier to manage projects of any size, whether you are working remotely or in the office.
What Features Should I Look for in the Best Office Management Software?
The best office management software should include tools like calendar scheduling, communication tools, expense tracking, note taking, and video conferencing capabilities. It should be easy to use and offer a comprehensive suite of features to help office managers and HR professionals streamline their tasks.
How Does Office Management Software Simplify Remote Work?
Office management software provides office managers with the tools they need to manage remote work effectively. This includes features for video conferencing, communication tools, and project management capabilities, making it simpler to collaborate with team members regardless of their location.
Which Office Management Software Offers the Best Pricing Plans?
The top office management software options offer flexible pricing plans tailored to the needs of different businesses. Some popular choices include Google Workspace, Calendly, Evernote, Expensify, and more, each with its own unique pricing structures.
Can Office Management Software Help with Inventory Management?
Yes, many office management softwares solution include features for inventory management, allowing office managers to keep track of office supplies, assets, and resources efficiently.
Does Office Management Software Integrate with Other Business Tools?
Yes, most office management software solutions are designed to be compatible with other business tools such as Google Calendar, project management and collaboration platforms, and communication tools. This integration makes it easier for office managers to combine tasks in one place for greater efficiency.
