B2B SaaS Solutions

11 Ways How to Get a Quote for SaaS Services

Posted by Phil Sadsad
Posted on March 6, 2025
Updated on March 6, 2025

Key Takeaways

Use the saas pricing tools to compare quotes.
Factors at play include users, features, and contract terms.
Common ones include flat-rate, usage-based, and enterprise pricing.
Data you input in a pricing calculator affects the final quote.
The industry can understand costs better with clear price breakdowns.
Especially to members of finance teams, transparent pricing speeds up approval.
Tools are essential for generating accurate quotes. A transparent, fair pricing model is the center of everything in SaaS sales.

Understanding SaaS Pricing and Quotes

Laptop user analyzing colorful SaaS data in pixelated cloud with icons

Source: Canva

What Does a SaaS Quote Include?

A saas quote helps businesses understand how much they’ll cost before choosing a product or service. SaaS pricing varies based on features, the number of users, and costs associated with software development. SaaS companies use different types of quoting models to create estimates for businesses.

Flat-rate subscription pricing: A fixed price for all users.
Seat-based pricing: Costs depend on the number of users.
Usage-based pricing: Businesses pay for what they use.
CPQ (Configure, Price, Quote): Auto-generates the quote based on specific requirements.

Why SaaS Pricing Varies Between Providers

SaaS companies use complex pricing models depending on the deployment scale, project scope, and complexity of the features included. The cost of development and customer needs also impact pricing options.

Early-stage saas companies may offer lower prices to attract customers.
Enterprise SaaS products have higher prices due to integration and advanced features.
Additional cost for premium customer support, security, and storage.

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11 Ways How to Get a Quote for SaaS Services Hands typing on laptop with pink SaaS cloud icons and digital elements

Source: Canva1. Request a Quote Directly from the SaaS ProviderMost saas companies provide a “contact us” option on their website. Businesses can complete a form with relevant company details and receive a saas quote.

May want to include customer needs, number of users, and product requirements.

Some software companies auto-generate the quote based on inputs.

Secure and streamline your business identity. Visit Softlist’s ‘Business Identity’ category for software that protects your brand and enhances your professional presence.2. Use a SaaS Pricing CalculatorSome SaaS Services websites offer interactive experience tools like calculators that estimate total cost.

Businesses input their scope of the project, cost of the project, and features.

The calculator provides a range of costs for different plans.

3. Contact Sales for Custom PricingA sales team helps businesses negotiate terms based on specific requirements.

The saas sales process may involve setting up a demo call.

Businesses can discuss development costs and subscription billing options.

4. Check the SaaS Provider’s Pricing PageMany SaaS Services products list pricing details for standard plans.

The best bet for businesses that don’t need a complex pricing model.

Some companies include free trials to test features before committing.

5. Explore Third-Party SaaS Comparison SitesWebsites like G2, Capterra, and TrustRadius compare saas products and pricing options.

Businesses can see reviews and find the best bet based on budget.

Some sites offer quotes based on industry standards.

6. Sign Up for a Free Trial or DemoSome SaaS Services providers give free trials before sharing the final saas quote.

A trial helps businesses decide if the good or service meets their needs.

Some trials include premium customer support and training.

7. Attend Webinars or SaaS EventsSaas companies often reveal discounts or special pricing options during webinars.

Let’s take a look at case studies of saas sales strategies.

Webinars include customer success stories and Q&A sessions.

8. Check for Volume Discounts and Enterprise PlansLarger businesses may want to include more users to get custom SaaS pricing.

Discounts for subscription management of multiple teams.

Lower recurring payments for long-term contracts.

9. Work with a SaaS Consultant or ResellerConsultants optimize conversion rates and help businesses close deals faster.

Resellers offer products and services at better prices.

It can automate processes with CRM and accounting tools.

10. Ask for a Request for Proposal (RFP)Large businesses with complex features issue an RFP for SaaS products.

Providers submit proposals with terms of service and pricing.

Companies compare different types of quoting from vendors.

11. Look for Seasonal Discounts and PromotionsSaaS Services companies offer special pricing details during sales events.

Black Friday or end-of-year promotions reduce total costs.

Some include customer testimonials to showcase savings.

Choosing the Right SaaS Quote for Your Business SaaS Services

Source: CanvaEvaluating the Cost vs. FeaturesBusinesses need to evaluate whether the saas quote meets their customer needs.

Comparing the cost of development with included features.

Ensuring subscription billing fits within the budget.

Understanding Hidden Fees and Contract TermsSome saas companies charge additional costs for services that probably won’t be included in the base plan.

Recurring payments for extra storage or security features.

Invoice and payments will happen automatically under contract terms.

By understanding the SaaS Services sales process, businesses can find the best product or service to meet their growth needs.Enhancing User Experience & Gathering Feedback Blue neon SaaS cloud with server icons, data charts, and digital lines

Blue neon SaaS cloud with server icons, data charts, and digital lines

Source: CanvaHow Transparent Pricing Improves User ExperienceA transparent process for SaaS Services pricing improves customer trust. Running a SaaS Services business means providing prospects with an easy way to see services that probably won’t have hidden costs.

Use visuals like charts to make pricing clear.

Display the price so customers can compare options.

Need to integrate transparent pricing within your software.

Collecting Customer Feedback on SaaS PricingCustomer feedback helps SaaS Services companies improve pricing models. Businesses can analyze these metrics to understand what works best.

Customers accept pricing faster when it’s transparent and fair.

Feedback helps with branding and builds trust.

Companies can customize their subscription based on customer needs.

Scaling Your SaaS Subscription Over TimeAdjusting Your SaaS Services Plan as Your Business GrowsBusinesses grow, and their SaaS Services needs change. A good roadmap ensures flexibility. Creating a saas pricing model that scales is key to customer retention.

Depending on the size of the company, needs will shift.

One that tells users when to upgrade improves higher conversion rates.

Modern sales workflow supports automatic plan adjustments.

Negotiating Better Pricing for Long-Term ContractsLong-term contracts often lead to greater sales efficiency. SaaS Services providers give discounts to businesses that commit to longer plans.

The system can route customers to the best pricing options.

Generating line items for bulk pricing simplifies quotes.

Companies should consider whether their investment will be cost-effective.

Final ThoughtsSaaS pricing depends on factors such as features, the number of users, and contract terms. For example, a small business may need a simple plan, but a large enterprise requires custom pricing in addition to possible setup fees. Businesses should use the saas pricing tools to find the best option. Transparent pricing helps the industry understand costs, especially for members handling budgets. For the best experience, choose a SaaS provider that offers customer support and flexible pricing.Save big and choose wisely! Browse our Deals and Promotions for the latest software discounts, and read our Top Product Reviews to pick the right tools.FAQs

How do I get a SaaS quote?

Data you input in a pricing calculator or sales form affects the quote.

Why do SaaS prices vary?

Factors at play include users, integrations, and contract type.

Can I negotiate SaaS pricing?

Yes, but that’s in addition to discounts for bulk users.

What pricing models are available?

Common ones include flat-rate, per-user, and custom enterprise pricing.

Why is transparent SaaS pricing important?

It helps the industry understand costs and improves trust, especially in members handling budgets.

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