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Keeping track of important files is crucial for businesses of all sizes. The right file management system can streamline document storage, improve document workflow, and enhance workflow automation, ensuring files are easily accessible when needed.
For example, businesses can benefit from using a file explorer or file manager that integrates with cloud storage, offering seamless solutions for organizing and retrieving documents. File management software is designed to meet various management needs, whether you require an electronic document management system or robust document workflow features.
These management software systems allow companies to maintain control over their default file settings and streamline operations. With many management systems available, finding the one best suited to your needs is key. Read now to discover how these top systems can improve your organization’s efficiency.
Zoho Docs is a comprehensive suite of business tools, including a powerful document management system that streamlines file storage and organization. It lets you store, share, and manage your files in the cloud safely. This document management software can keep all kinds of files in one place, making it easy for the rest of the team to find and share them.
Its best point is its integration with other Zoho products, making it a seamless solution for businesses already using Zoho’s ecosystem. This system offers excellent document capture and version control, ensuring that users always have the most updated files at their fingertips.
The integration with other platforms enhances productivity by reducing time spent switching between tools. This feature makes Zoho particularly valuable for businesses seeking to centralize operations.
Pricing:
To get started with Zoho Docs right away, click here .
Zoho
A unique and powerful suite of software to run your entire business, brought to you by a company with the long-term vision to transform the way you work.
Noodlesoft’s Hazel is a file management tool designed for macOS users, automating file organization with powerful rules-based actions. The best point of Hazel is its ability to monitor different file types and automatically sort, rename, and archive them based on user preferences.
This automation feature reduces the manual effort needed to manage files, especially for users handling large volumes of documents. For future users, Hazel simplifies workflows by ensuring that files are always organized and easy to locate. It’s ideal for professionals who want to declutter and streamline their file systems.
Pricing:
Hazel 5: Starts at $42 Hazel 5 Family Pack: Starts at $65 Hazel 5 Upgrade: Starts at $20 To get started with Noodlesof Hazel right away, click here.
OpenKM Document is one of the best document management software and paid systems for managing files and documents. The OpenKM Document Management System takes care of all the documents that need a safe place to be kept.
Information is essential for the future of the world. Also, we need a better way to keep track of things. OpenKm DMS makes sure that the data is used in the right way.
To judge things and understand how markets work, you need to know about them. As time passes, it will be more important to process information and look at data. The OpenKM system for managing documents has helped a lot of businesses. It has helped them manage their data better and get more done.
Pricing:
To get started with OpenKM right away, click here.
Papersave is the best document management solution for all your documentation needs. You can finally get rid of all that paper clutter. With Papersave, you can keep your documents in good shape and work on them accurately from start to finish.
Whether you want to sign a document or make it public, this clever system covers you. With Papersave, you can enjoy the benefits of a paperless office and speed up your work.
Pricing:
To get started with PaperSave right away, click here.
Want a reliable way to keep track of your electronic documents? Dokmee is a full-featured piece of software that small and big businesses can use. Dokmee has everything you need all in one place. It has solutions that work from beginning to end and are made just for Windows.
This online system for managing documents has everything you need to improve the way you work. Then you can get a good handle on your documents. It has tools for working together, putting together documents, and signing them electronically. Dokmee is the best solution for your business needs and can make it easier for you to manage documents.
Pricing:
To get started with Dokmee right away, click here.
Are you tired of using many different tools to manage your files? Filestack is the only place you need to look. It is the best software for managing documents because it can do everything.
Both startups and agencies can use it. With Filestack, you can get solutions that work from beginning to end and are made for Windows. Say goodbye to complicated workflows and hello to document management that is easy to use. You can drag and drop files, use a scalable document management software, play audio files , and change the file type. Don’t accept anything but the best. Switch to Filestack today to manage your documents most effectively.
Pricing:
Start: $69/month Grow: $199/month Scale: $379/month To get started with Filestack right away, click here.
7. FileCenter FileCenter is the best choice for small and medium-sized businesses that need an excellent way to manage their documents. This software has everything you need to start and finish making web applications. It has everything you need in one place. With FileCenter, you can index documents and keep track of different versions. You can also do a full-text search, change the file type, and recognize characters.
All of them are made to make your work easier and help you get more done. You can say goodbye to files that aren’t in order with FileCenter . Say hello to an easy-to-use system for managing documents.
Pricing:
FileCenter DMS Std: Starts at $97 per user FileCenter DMS Pro: Starts at $197 per user FileCenter DMS Pro Plus: $297 per user To get started with FileCenter right away, click here.
Duplicate Finder and Cleaner is an intelligent program that lets you eliminate duplicate files and files related to each other on your Mac. This all-in-one app works with external devices, iPhone backups, many Picture Library files, file sharing, and Mac hard drive files.
This program will use an intelligent comparison algorithm to eliminate all duplicate and similar files on your Mac. By comparing pixels, you can eliminate photos that look the same. It checks to see if any of your images are duplicates and makes it easier to find them. Keep your photo folders and libraries clean and in order.
Pricing:
To get started with Duplicate Finder and Cleaner right away, click here.
9. DocUp Through the DOCUP project, employees who don’t have paper documents can learn how to protect their rights, which will bring attention to them. DOCUP gives people skills in critical care so they can work fairly and safely. It gives people a sense of professional responsibility, autonomy, and social security. DOCUP makes sure that workers are safe and that they are known.
Pricing:
To get started with DocUp right away, click here.
10. FileAgo Want a complete solution for sharing files? You don’t need other document management software as far as FileAgo. It is full-featured software made for agencies and new businesses. This online file-sharing system gives Macintosh users a complete set of solutions from start to finish. With FileAgo, you can collaborate, use drag-and-drop.
You may search and filter, send and receive messages, and manage documents all in one place. With FileAgo, you can make sharing files more accessible and get more done.
Pricing:
Individual: $12.99/per user/month Standard: $10.99/per user/month Advanced: $17.99/per user/month Enterprise: Contact Sales To get started with FileAgo right away, click here .
Need a quick and easy way to change files? Check out Vertopal, one of the best document management solutions that lets you change raster images to vector images and vector images to raster images. You can also alter formats for documents, spreadsheets, presentations, markup, and eBooks.
Users don’t have to use third-party software to edit and convert files because they can do it all independently. It lets you change files in a safe way and with powerful tools. Cloud computing’s fast platform enables you to get quick results you can access from anywhere. Now you can use Vertopal to make converting files easier.
Pricing:
To get started with Vertopal right away, click here.
12. eFileCabinet The only place you need to look is eFileCabinet. Consider looking for advanced office management software to run your business. Unlike many document management systems , their software and services are so cutting-edge that they can completely change how your business works.
A simple program, eFileCabinet makes scanning, storing, and managing files easy. Documents can be shared and kept safe in both paper and digital formats. Say goodbye to files that are hard to find and not organized well. You can say hello to a way to manage documents that is easy and works well. Go to their website to learn more about eFileCabinet and how it can help your business.
Pricing:
Contact eFileCabinet for pricing. To get started with eFileCabinet right away, click here.
Need a good way to keep track of your electronic documents? You’re all set with PinPoint Document Management System. This software lets you scan paper and electronic documents, storing, retrieving, archives, and securely protecting them.
With the PinPoint Document Management System, you can keep all of your essential documents in one place and store them in a safe place. PinPoint will make it easier for you to manage your documents.
Pricing:
To get started with PinPoint Documents Now right away, click here.
14. Digiboxx DigiBoxxTM lets you get to your files immediately and give feedback on a single, easy-to-use data source. It is safely stored in the cloud and organized in an Indian cloud. What’s the best? Once you choose a plan, it’s (almost) limitless. You can store and share multiple files of any format and size. Its InstaShare feature lets you send files over email without signing up and store these files for 45 days.
Pricing:
To get started with Digiboxx right away, click here.
15. PDFelement for Business PDFelement for Business is the only enterprise document management that can do what it can and is easy to use and manage. This is the best program for managing files. Many features will make it much easier to control and process business papers.
Business improvements are continuously discussed at the highest level of management. With an electronic or digital signature, making any agreement or contract that needs more than one signature is easy. Just sign it, send it to other people, and wait for them to sign it.
Pricing:
Quarterly Plan: $29.99 Yearly Plan: $79.99/year Perpetual Plan: $129.99/One-time fee To get started with PDFelement right away, click here.
16. SmartSuite Workflow Management SmartSuite is a powerful workflow management platform that enables businesses to manage tasks, projects, and workflows from a centralized hub. Its standout feature is its vast library of over 200 customizable templates, making it adaptable to different industries and processes.
The platform excels in automation, allowing users to streamline repetitive tasks and enhance collaboration with real-time data synchronization. Future users, especially businesses looking to improve efficiency, will find SmartSuite’s flexibility and user-friendly interface ideal for simplifying operations across departments
Pricing:
Free: $0 Team: $12/user/month Professional: $28/user/month Enterprise: $41/user/month To get started with SmartSuite Workflow Management right away, click here.
17. Canon uniFLOW UniFlow is a comprehensive document management solution focusing on secure printing, scanning, and document workflows. Its best feature is the centralized control it provides over document-related tasks, offering high-level security and reducing the risk of data breaches.
With UniFlow’s document workflow automation, businesses can ensure efficient processing while maintaining compliance with security standards. Future users will benefit from its ability to optimize document management processes across various devices, perfect for organizations needing to secure sensitive information
Pricing:
Contact Canon uniFLOW for up-to-date price details and get a free trial!
18. Micro Focus Fortify Microfocus Fortify Software Security Center (SSC) is a management database that is in charge of everything. It gives a business a full view of its application security program. Then it can fix security problems in all of its software.
Fortify SSC uses data from the entire SDLC to measure application security. It can help a business be more productive, accurate, and valuable. Users can audit, prioritize, and manage remediation efforts with the help of the management dashboard and reports.
It can keep track of the things that are done to test software security. Then you can see what changes need to be made to get the best results from static and dynamic application security tests. Fortify SSC shows how to keep all business applications safe.
Pricing:
Contact Micro Focus Fortify for up-to-date price details and get a free trial! To get started with Micro Focus Fortify right away, click here.
19. Onbase ECM OnBase is a robust content management system that supports document management, case management, and business process automation. One of its best features is the ability to integrate with existing enterprise systems, providing a seamless experience for managing business content.
OnBase also offers excellent tools for capturing and automating document workflows, enabling organizations to improve productivity while reducing manual errors. For future users, the platform’s adaptability to different industries makes it a top choice for businesses seeking an all-in-one content management solution
Pricing:
To get started with Onbase ECM right away, click here .
One of the best document management systems on the market is AlfrescoDMS. As a document management system, it lets you store and retrieve data and read and write to it. If your job requires you to keep track of a lot of papers, check out the Alfresco document management solution.a
A sound document management system is often needed for work involving many transactions and documents related to those transactions. Alfresco DMS can help you keep track of your work and organize all business matters.
Pricing:
To get started with Alfresco right away, click here.
21. DynaFile DynaFile is an all-in-one document management system that startups and agencies can use. It offers solutions for Web Apps from the beginning to the end. The online Document Management solution from DynaFile has many features on one page. It has an easy-to-use platform, like Time and Attendance Management.
Pricing:
To get started with DynaFile right away, click here .
22. Globodox Globodox is software that is easy to use and makes document management simple. It has many tools that let you scan, search for, secure, and share documents while keeping a record of what you did. Workflows can be used to route documents and automate your business processes electronically. People in more than 50 countries use Globodox, which shows its popularity.
Pricing:
Contact Globodox for pricing. To get started with Globodox right away, click here.
23. FOLDERIT FOLDERIT is complete Document Management Software for SMEs and Businesses. It offers solutions for Microsoft Windows that work from the beginning to the end. It has offline access and collaboration tools, all of which are part of this online document management solution.
Pricing:
Mini: $28/month Medium: $84/month Tailor: Starts at $104/month To get started with FOLDERIT right away, click here .
LogicalDoc is an open-source DMS with some of the best tools for businesses to make plans and schedules. The LogicalDoc document management system is an excellent place to start for everyone. Most of the work is done by its best parts. LogicalDoc differs from most document management systems. So, use the open-source DMS LogicalDoc to share documents safely, quickly, and healthily.
The LogicalDoc system for managing documents runs the business. It can keep files safe and make them easy to find. Every business is throwing out paper records. They must be taken care of by the help features in LogicalDoc.
Pricing:
Contact LogicalDOC for up-to-date price details and get a free trial! To get started with LogicalDOC right away, click here.
Canto Digital Asset Management is software that helps businesses and startups take care of all their digital assets. It’s an online system with many features, like a library of assets and the ability to search and filter.
It even lets you manage workflow, keep track of versions, and manage metadata. Everything is in one place when you use the software. It’s a good option for people who want to make it simple to keep track of their digital assets.
Pricing:
Contact Canto Digital Asset Management for up-to-date price details and get a free trial! To get started with Canto Digital Asset Management right away, click here.
26. Doccept Doccept is a flexible document management system designed to help organizations store, manage, and retrieve documents efficiently. Its most notable feature is its document capture and indexing capabilities, which ensure that both digital and paper documents are easily searchable.
Doccept also integrates well with existing business processes, providing a centralized solution for managing document workflows. Future users will find it particularly useful for enhancing compliance and document version control across departments
Pricing:
To get started with Doccept right away, click here.
27. AppsTec DMS Appstec offers various document management services tailored to businesses seeking to streamline their workflow processes. Its best feature is its ability to integrate document management with existing systems, ensuring that organizations can manage documents without disrupting their current operations.
Appstec’s solutions are designed to enhance security and improve document accessibility, making it a great choice for businesses looking to centralize their document management processes while maintaining security
Pricing:
To get started with AppsTec DMS right away, click here .
28. Document Locator Document Locator is a sound system for managing documents that makes work easier and reduces the chance of making mistakes. It’s easy to use because it works with Microsoft Windows. You can also access files outside of the office using a web browser interface.
Businesses, government agencies , and other types of organizations use Document Locator to track and protect critical business information. When there is less waste, less risk, and more efficiency, everyone benefits.
Pricing:
To get started with Document Locator right away, click here.
29. BitVare PST Converter BitVare’s PST Converter is a specialized tool designed to convert PST files into various formats, enabling businesses to manage and migrate their email archives easily. Its best feature is its high conversion accuracy, ensuring that email data, attachments, and metadata are preserved during the process.
This tool is particularly useful for organizations migrating to different email platforms or needing to back up their email data securely. Future users will benefit from its straightforward interface and compatibility with different file formats.
Pricing:
Standard License: $29 Pro License: $69 To get started with BitVare PST Converter right away, click here.
30. Krystal DMS This software has won several awards. It is a web-based document management system that makes administrative tasks and paperwork more manageable. It is easy to install, set up, and use so that you can spend more time with your customers.
The KRYSTAL Document Management System is an excellent way to keep track of your documents. You can use it from anywhere if you have a web browser. You don’t need extra software for this system to work. The software makes document management easy and quick. You don’t have to spend your time doing boring things. Keeping your business’s records in order is easy with the KRYSTAL Document Management System.
Pricing:
To get started with Krystal DMS right away, click here.
31. OpenDocMan OpenDocMan is a free, web-based document management system (DMS) that meets ISO 17025 and OIE standards. You can find it on the Internet. It gives you fine-grained control over who can see which files and installs and updates. You can use the rules you already have with OpenDocMan.
You can use OpenDocMan to do what you need to do: manage documents. It does this by being able to read many different kinds of files and by letting various departments look at them. It’s good to be able to find free software for managing documents.
Pricing:
Secure DocMan Cloud: $99/month To get started with OpenDocMan right away, click here .
32. File ZIPO File ZIPO is a native app that lets you connect Salesforce.org to OneDrive, Amazon S3, Google Drive, Dropbox, and Box.com for free. This app lets Salesforce admins and developers manage files and attachments. Users can zip, sync, back up, archive, and merge files with File ZIPO.
The app is easy to use and integrate because it works with Salesforce. Managing files in Salesforce makes people more productive. File ZIPO makes managing files in both Salesforce and external storage easier. File ZIPO makes dealing with files and attachments easier for Salesforce users.
Pricing:
Contact FileZIPO for pricing. 33. WholeClear EDB Converter Exchange EDB files are easy to change with WholeClear EDB Converter. It can convert any size EDB file so that anyone can use it. The software can convert EDB data to PST, EML, MSG, HTML, RTF, vCard, Office 365, and Live Exchange Server. It quickly converts EDB file emails, contacts, calendars, journals, notes, etc.
Users can convert many EDB files into any of the other formats. A program that converts EDB mailbox items keeps email parts and attachments. During conversion, it ensures that the data is correct. Users can filter EDB file exports, which makes it easy to use and efficient.
Pricing:
You can get it for only $99, a one-time payment. To get started with WholeClear EDB Converter right away, click here.
34. SysTools Zimbra Converter Zimbra Converter has filtering options to ensure a smooth conversion. With date filtering, you can choose which files to move, giving you more control over the process. With Zimbra TGZ, you can move email attachments, contacts, calendars, tasks, and more.
TGZ File Migration keeps the order of folders. It works with all Windows versions and all versions of Zimbra Desktop. It gives people options. Zimbra Converter lets people move files without losing important information.
Its user interface makes it easy to move around and convert files. Zimbra Converter is a safe and effective way to transfer data from one email program or format to another.
Pricing:
Zimbra Converter: $49/Personal License Bundle Offer License: $99 To get started withSysTools Zimbra Converter right away, click here.
Locklizard stops PDFs and other documents from being stolen, leaked, or used in the wrong way. It limits who can see and use documents. Documents can be locked to devices and locations, and you can watermark content in real time. You can set expiration dates and stop printing, editing, copying, and grabbing the screen. You can take away access at any time.
Locklizard keeps your papers safe anywhere by using strong encryption, DRM, and licensing rules set by the US government.
Pricing:
To get started with Locklizard right away, click here.
36. UKG The UKG Document Manager is a comprehensive document management solution designed to centralize and manage employee records securely. One of its standout features is its ability to integrate seamlessly with existing HR systems, automating document workflows and simplifying the handling of sensitive employee information.
The system offers advanced security controls, such as role-based access and document expiration dates, ensuring compliance with data privacy regulations. For future users, especially HR departments, UKG Document Manager reduces manual work, increases productivity, and enhances data protection by centralizing document management across the organization
Pricing:
To get started with UKG right away, click here .
37. Organyze 3.1 With Organyze 3.1 DMS software, it’s easy to manage documents. The software can, among other things, list many folders, search in a more advanced way, and handle emails. The multi-pane view makes the process easier and helps users find their way around and get work done.
The easy-to-use interface of Organyze 3.1 DMS software makes it easier to manage documents and content. Users can quickly find files and folders with the software’s powerful search. Organyze 3.1 DMS software is a reliable choice for several businesses. It has many features that make it easy to use. It makes it easier to manage documents and find important information.
Pricing:
To get started with Organyze right away, click here.
ProofHub helps teams, clients, vendors, stakeholders, and management plans. You can plan, organize, and deliver projects with ProofHub. Discussions, to-do lists, Gantt charts, Workflow Boards, and Kanban Boards make planning easier. Notes, calendars, and files can help you stay on top of things.
ProofHub lets you share files between your Google Drive and Dropbox accounts. Group chat and proofreading make it easier for people to talk to each other and work together.
Reports and timesheets are important if you want to finish a project on time and under budget. ProofHub has services for people, small businesses, nonprofits, and large businesses.
Pricing:
Essential: $50/month Ultimate Control: $99/month To get started with ProofHub right away, click here.
39. OPROMA OPROMA makes planning tasks, meetings, and teams easier for a project. Customers can work together or on their own with OPROMA from anywhere and on any device. The software’s simple interface makes managing projects and working as a team easier. OPROMA has a lot of tools to help users stay in tracck of their tasks and stay organized.
Powerful scheduling features in the software let users plan and finish projects on time. OPROMA is a tool that has many uses. It’s perfect for businesses of any size. OPROMA is a reliable project management app that gives users more control.
Pricing:
Contact OPROMA to get the current pricing. 5 Simple Tips for Selecting The Best File Management Software Identify Your Needs : Understand your business’s specific requirements, such as storage capacity, security, and collaboration tools. For instance, if you handle sensitive data, ensure the system offers robust encryption and compliance features.Check for Integration Capabilities : Ensure the file management system integrates seamlessly with your existing CRM, ERP, or project management tools. This will streamline your workflow and prevent operational bottlenecks.Look for User-Friendly Interfaces : An easy-to-use system can improve adoption rates across your organization. Choose software that offers intuitive navigation and minimal training requirements.Ensure Strong Version Control : Opt for a system with efficient document version control. This will allow users to track and revert to previous versions easily, ensuring accurate document management.Scalability and Customization : Select a system that can grow with your business and allows for customization based on changing needs, ensuring it remains a long-term solution. Final Thoughts As you explore the various options, it’s essential to choose one that aligns with your business needs. Whether you’re looking to use document management for business documents or need a document management tool with advanced document capture features, there’s a solution for every requirement.
Before deciding, consider how well the file system integrates with your operating system, whether it supports different file formats, and how seamlessly it works with existing systems like Windows Explorer. Selecting a great document management platform is a strategic move to improve your workflows and ensure the secure handling of important files.
Ready to make a decision? Browse through the list and find the document management services that offer your business the right combination of features. Curious to dive deeper into file management systems? Explore our other insightful blogs packed with expert tips and tricks! Plus, don’t miss out—subscribe now to unlock exclusive deals and unbeatable discounts on top-rated software. Your next productivity boost is just a click away!
Frequently Asked Questions What Is a File Management System? A file management system is a type of software designed to help users organize, store, and manage digital documents efficiently. A good document management system provides features like document version control and centralized storage systems, allowing businesses to maintain accurate records and ensure all employees can access the latest versions of documents.
Why Is a Document Management System Important in 2024? In 2024, businesses rely on document management systems to handle large volumes of digital files. These management software solutions streamline document workflows, improve efficiency, and reduce manual errors. A management solution that helps automate tasks such as approvals, edits, and sharing can be crucial for modern businesses, ensuring smooth operations and compliance.
What Features Should I Look for in a Document Management System? A good document management system should offer features like document version control, new document creation options, centralized storage systems, and easy integration with other tools. Additionally, it should provide a management solution that helps manage workflows and improves collaboration across teams.
Can a Document Management System Be Used for Version Control? Yes, a document management system typically includes document version control to help track changes made to files. This feature ensures that users can easily revert to earlier versions if needed, maintaining a clear history of edits and updates to a new document or an existing one.
Where Can I Find a List of the Best Document Management Systems? To find a comprehensive list of the best document management systems, you can search for reviews or guides that rank systems based on features, pricing, and user reviews. These lists help businesses choose a management solution tailored to their specific needs, whether it’s for file organization, workflow automation, or secure centralized storage systems
