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Are you looking for the best project management software with the tools and features you need to manage projects effectively? If yes, please look at the top 21 Project Management Software: prices and plans (2023).
There are hundreds of project management software solutions available today. All these applications offer something unique and innovative for their user base. Take a quick look at some of the leading project management software options available.
With the rise of the Internet, collaboration platforms have evolved into powerful project management tools. Some of them even provide functionality that makes managing a project simpler. Read on to learn more about the top 21 Project Management Solutions.
What is Project Management Software? There are many methods to utilize project management software. Also, its function is to make it easier to plan and keep track of project elements, stakeholders, and resources.
The following core tasks are given by the best project management apps:
Project Planning A project manager (PM) may use the program to map project tasks and visually depict task relationships to establish a project timeline.
Task Management The software lets users create and assign tasks and set due dates and progress reports.
Document Sharing Through a document repository that all project participants may access productivity is raised.
Calendar and Contact Sharing Scheduled meetings, activity dates, and contact information are all included in project timelines, which should immediately update on all PM and stakeholder calendars.
Error Management The reporting, viewing, informing, and updating of bugs and errors for stakeholders is made easier by project management software.
Time Tracking Software must be able to keep records for outside consultants and manage time for all jobs.
The Top 21 Project Management Software Notion provides a single interface to manage all of your software development tasks from beginning to end.
You can make checklists, save documents or rich material, and distribute content all from the same site in addition to designing stuff there.
Even independent video producers may afford this luxury with a free Personal plan and small business paying plans that rise to just $8 per month per user (when invoiced annually).
This program is a writing tool, although a complex one, according to Notion. From a single platform, you can write content , design it, and publish it. Even include rich media in your works, such as photographs, movies, and music files. Freelancers that create content for customers can provide visitors (clients) unfettered access to see, comment on, and update their work. You can control the creation process like a pro with the help of checklist, Kanban, gallery, and timeline views.
As a freelancer, you may even build a knowledge base about your services to share with potential customers to elevate your services. To put on your website for the consideration of possible clients, for instance, you may develop bundles or tiered price pages, your resume, and a branded portfolio. Alternatively, build an internal knowledge base with a limitless number of files so you can always provide samples to clients who ask for them.
Free: $0 Plus: $8 per month Business: $15 per month Enterprise: Custom Plan
Notion
One tool for your whole company. Free for teams to try. Create your own labels, tags, owners, and more, so everyone has context and everything stays organized.
One platform for organizing and finishing your team’s tasks is ClickUp . The software is a sophisticated project management tool.
Users may organize projects, assign tasks, and manage resources.
They can also communicate and work together with team members and visitors.
Wikis and documents may be created, shared, and edited using ClickUp’s functionality. To improve communication and teamwork, users may leave comments on documents. Doing so can allow users to interact with other team members. Custom dashboards and six pre-built report kinds for team reporting are among the reporting tools available.
Free Forever: $0 Unlimited: $5 per month Business: $12 per month Business Plus: $19 per month Enterprise: Custom Plan
ClickUp
Work smarter as a team with real-time chat. Tag individuals or groups, assign comments for action items, and link tasks to get more done together.
GanttPro One of the best project management tools for beginners is GanttPro.
This software makes it a perfect choice for smaller teams. These teams usually lack a project management professional to oversee their initiatives.
However, it lacks the customizable reports and dashboards that bigger teams would want.
One of the finest project management programs is GanttPro. This software has an affordable price, an easy-to-use UI, and a nice mix of functionality. We also value the fact that it has configurable task fields, a critical path functionality, and a saved history with numerous undos.
Pricing: Basic: $7.99 per month PRO: $ 12.99 per month Business: $ 19.99 per month Enterprise: Contact the developers
GanttPRO
Ensure your planning remains straightforward, keep team members actively engaged in the process, and maintain clear communication to keep clients consistently informed and involved.
With several features at a reasonable price, Zoho Projects is a desirable solution for small and developing organizations.
It’s tiered pricing, with enticingly cheap rates, is also aimed at businesses on a budget and those with ambitious growth plans.
Because it provides outstanding value, we chose Zoho Projects as one of the top project management applications. It is simple to set up and use has a wide range of setup choices, and lets you keep track of your working hours. In Zoho Projects, you may create your project templates; however, the project management app does not come with a pre-made library of templates.
Free: $0 Premium: $5 per month Enterprise: $10 per month
Zoho
A unique and powerful suite of software to run your entire business, brought to you by a company with the long-term vision to transform the way you work.
Companies like Hulu, Coca-Cola, and Adobe utilize the project management platform monday.com . These companies use the software in several sectors.
Features for resource and project management, time tracking, communication, and reporting are available on Monday.com.
Users may add files to cards and connect them to them, write comments, mention colleagues, and more.
Additionally, it provides a good project reporting dashboard for information from several boards. Doing so results in better tracking of progress. You may use Monday.com to monitor hours, deadlines, and bills even if it doesn’t offer the same comprehensive capabilities for project accounting and invoicing as other solutions.
Individual: $0 Basic: $8 per month Standard: $10 per month Pro: $16 per month Enterprise: Custom Plan
monday.com
Make data-driven decisions, collaborate efficiently, and track progress with software that adapts to your way of working
Several plan kinds on Wrike are intended for particularly certain team types, including those in the marketing and creative sectors as well as teams providing professional services.
If you take the time to choose the best plan and become familiar with its capabilities, Wrike is quite good at what it does.
However, anticipate working with customer service on this process rather than just purchasing an account and installing the app on your own.
In that regard, Wrike is best suited to bigger teams having the time and means to designate at least one person to work with Wrike during setup.
In terms of both project management and collaboration software , Wrike is a potent tool. Wrike, now owned by Citrix, facilitates team communication, work management, and project management. It also includes work intelligence capabilities that, for instance, may foresee when a project is at risk of running behind schedule and draw attention to potential causes.
Free: $0 Team: $9.80 per month Business: $24.80 per month Enterprise: Custom Plan Pinnacle: Most Enhanced Plans
Wrike
From intuitive Gantt charts to automated approvals, Wrike has the features to make your work easier and more enjoyable.
The most effective project management tool to utilize for consulting or the creative/marketing sector is Paymo .
Paymo enables creatives to manage projects and tasks, keep track of their time, and charge clients from the same platform. These features make the app ideal for freelancers, small and medium teams, and corporations.
Paymo enables you to manage a creative project while streamlining your process. With Paymo, you can manage tasks effectively utilizing different views, task lists, Kanban boards, and Gantt charts. You may log your time to see how many hours you’ve put in compared to your early estimations. Following that, you’ll be able to invoice your customers and receive money using online payment processors like Square, Stripe, PayPal, and others. Additionally, the mobile app may control anything while on the road.
With Paymo, you can assign people, communicate in real-time, submit evidence, get notifications, and keep track of recent activity. Additionally, Paymo has a resource scheduling module and resource management to assist in scheduling customer appointments and managing leave days.
Free: $0 Starter: $4.95 per month Small Office: $9.95 per month Business: $20.79 per month
Paymo
Manage projects, track work time, invoice your clients, and measure profitability from the same platform.
Teamwork Teamwork is one of the top project management applications available for you.
It includes billing and invoicing. Doing so makes it simple to keep track of the hours spent on a project and determine how much to charge.
Teamwork was already a developed project management platform before it began to concentrate on businesses. To learn enough about the software, spend time using it and viewing some of its best video courses.
Pricing: Free Forever: $0 Delivery: $9.99 per month Grow: $17.99 per month Scale: Custom Plan One of the top project management tools for businesses is Celoxis.
This app offers resources for decision-makers and company owners.
For instance, Celoxis may be used to anticipate sales in addition to helping you work more productively by modifying project timelines.
Celoxis has a quick setup time and is comparatively simple to operate. It has many features. These features include resource management, budgeting, and time-tracking capabilities by medium to big organizations.
Pricing: SaaS: $25 per user-month On-Premise: $450 per user, one time LiquidPlanner may be a fantastic project management tool for teams of any size. But bigger teams working on multiple projects benefit most from its use.
One explanation is that LiquidPlanner specializes in automatic scheduling.
LiquidPlanner might help if scheduling employees to perform certain activities at specified times is a problem for your company.
With the many options in this program, project schedules may be instantly adjusted when tasks are delayed or employees become unexpectedly unavailable.
In managing projects, tasks, workloads, and more, LiquidPlanner excels. Even when variables alter, it may automatically and dynamically plan work for your whole team, which may not be to everyone’s taste. If you’re open to what LiquidPlanner offers, this program can predict both the best-case and worst-case outcomes. LiquidPlanner serves up a bevy of management and insight capabilities. And the software provides you with the time-tracking tools you require. This feature is used when choosing a Professional or Ultimate plan.
Pricing: Essentials: $15 per user-month Professional: $25 per user-month Ultimate: $35 per user-month Proofhub is an online project management tool for teams. It incorporates proofreading phases into their workflow.
In other words, ProofHub provides features that other project management applications do. Doing so is not to assist you through those procedures if your team assesses or criticizes visual assets, whether ad campaigns or mobile app designs.
It contains markup tools that you may use to annotate PDFs and picture files. Users can do these activities while providing feedback or working in other ways.
ProofHub seeks to be straightforward without sacrificing essential capabilities. Additionally, the price is still reasonable for the majority of small teams. This tool is simple to use. This feature makes it ideal for users without a designated project manager.
Pricing: Unlimited Control: $150 per month Essential: $45 per month If you want a free and open-source project management tool, Redmine is the best choice. But you also need to have staff on hand who can install and maintain it.
An off-the-shelf project management tool is not Redmine.
It is concentrated on tasks that involve tracking issues and bugs.
While Redmine isn’t for everyone, it is free and open source. This feature is uncommon in the project management industry. The app is one of the top project management applications.
Pricing: Essentials: $5.90 per month Business: $11.90 per month Platform: $23.90 per month Enterprise: Custom Plan The project management tool for those who enjoy automating processes is called Smartsheet.
That implies that you are prepared to invest the effort necessary to build up “if this, then that” type instructions that Smartsheet executes automatically.
Most other project management apps don’t have automation options built into them. You can create them using third-party tools like Zapier.
One thing to remember with Smartsheet is that you need partner software. This software has additional costs to acquire time-tracking, budgeting, and resource management features.
Smartsheet is good if you’re prepared to invest the time to learn what it can tailor to your requirements. It can end up becoming your go-to tool for collaborative business.
Pricing: Pro: $7 per month Business: $25 per month Enterprise: Custom Plan Because TeamGantt is so straightforward, it is ideal for novices.
Using TeamGantt, you can rapidly learn all you need for Gantt charts.
For small teams that might not have a specialized project manager on hand, we prefer this tool the best.
Another reason TeamGantt works better for small teams than large ones is the lack of budgeting or invoicing options.
Lovely interactive Gantt charts that are simple to use are available through TeamGantt. Excellent lesson information is available on the app to assist you in learning whatever you don’t already know. We also adore a feature that immediately fixes any dependencies-related issues.
Pricing: Lite: $19 per month Pro: $49 per month Enterprise: $99 per month Height is an all-in-one project management solution. The software incorporates visualizations like Spreadsheet (table), Kanban, Calendar, and Gantt. And it can be tailored to meet processes on a team-by-team basis.
Along with numerous perspectives, the platform provides task-specific real-time conversation. Doing so ensures that all workplace conversations take place in context, are searchable, and only educate those who need to know.
Pricing: Free: $0 Team: $6.99 per month Enterprise: Custom Plan Forcast has features to handle everything from quotes to invoices. These features make Forecast an all-in-one platform for resource and project management.
It also enables intelligent automation to anticipate project delivery dates, anticipate capacity demands, and increase efficiency.
Their artificial intelligence develops rules using accumulated learnings from millions of projects and user data.
Project scheduling, estimating costs, and automatically allocating resources to tasks are all made simpler by the Auto-Schedule feature. It has a drag-and-drop module that enables quick changes to plans and resource allocation. The application also automatically creates a budget for each project with essential financial parameters to track expected vs. actual results, which is a neat feature. Additionally, it supports several billing models (fixed price, time & materials) concurrently and lives. It provides sophisticated real-time reports that you may modify.
Pricing: Lite: £25 per month Pro: Custom Plan Plus: Custom Plan Users of the project management tool Airtable may modify entries in other tables by adding attachments, lengthy text notes, checkboxes, links, barcodes, and other features.
Users can organize their work in whatever their teams like thanks to robust filtering, sorting, and grouping.
Airtable is a delight to use and explore because its user interface is slick, contemporary, bright, and appealing. The UX consideration for the assessment criteria given previously in this article gave this program a high grade.
Airtable provides a rich API and built-in compatibility for many well-known apps. Connect Airtable to many websites and applications, including Asana , Basecamp, Box, Evernote, Facebook, Github, MailChimp, Slack, and more, using Zapier, Workato, Integromat, or Automate.io.
A general lack of tutorials and training on Airtable’s website makes the learning curve challenging. Some aspects, such as posting tasks, may be challenging to teach or learn.
Pricing: Free: $0 Plus: $10 per month Pro: $20 per month Enterprise: Custom Plan A web-based task and project management solution called MeisterTask is ideal for managing agile projects on straightforward Kanban-style boards.
With other applications in the project ecosystem, the tool delivers user-friendly interfaces, straightforward capabilities, and seamless interactions.
The application provides vibrant, editable project boards. It also provides users with features to simplify, increase productivity, and improve the effectiveness of projects. The timeline function, which provides users with a Gantt-style overview of jobs and enables workload management, enables users to identify bottlenecks and maintain workflow. Additionally, automation can expedite manual work and finish recurring tasks without human intervention.
Due dates, time tracking, assignees, watchers, checklists, tags, and other aspects of task management are also available. Along with comments, @mentions, alerts, and inline file attachments, MeisterTask also facilitates conversation (including integrations with external cloud storage). MeisterTask doesn’t need formal onboarding or training because it is easy to use.
Pricing: Basic: $0 Pro: $4.19 per month Business: $10.39 per month Enterprise: Custom Plan Microsoft Project With the help of this application, users can manage agile projects using straightforward visual task boards that may support Scrum, Kanban, or custom workflows.
They can also select the technique appropriate for their project, whether it be agile, waterfall-style, or hybrid.
If you are familiar with the Microsoft tools, this Project Management software is simple. Any holes may be filled through online forums and courses, which reduces the learning curve. As a result, it scored highly on usability.
Although it is a widely used tool, it is not without flaws. It’s hard to run on iOS, which is a significant drawback. Check out my post on MS Project alternatives for the Mac if you enjoy MS Projects but are seeking Mac-compatible alternatives.
Pricing: Project Plan 1: $10 per month Project Plan 3: $30 per month Project Plan 5: $55 per month Teams at Volvo Trucks North America, Japan Airlines, Shiseido, and more than 23,000 companies worldwide utilize Kintone, a configurable project tracking tool.
You may create a broad range of configurable “apps” utilizing their innovative approach to project and task management, either from scratch, using templates, or using your current spreadsheets.
Project management, sales CRM, customer databases, expenditure reports, shared to-do lists, equipment management, product feedback, and many other uses may all be customized using Kintone applications.
Drag and drop the page components you wish to see. These components includes text fields, date fields, drop-down menus, number fields with built-in calculations, and more. Doing so creates your no-code project monitoring apps. You and your team may use the app to track whatever data and tasks you need. Finally, personalized alerts and reminders will keep you informed.
Kintone can automate reminders and handoffs between team members for multi-step workflows. The software also has the flexibility to filter and prioritize tasks by data field or team member. Doing so helps to produce custom reports or dashboard views, make it particularly excellent for project monitoring.
Teams may also discuss projects directly in the app as well as in topic- or project-based threads thanks to Kintone’s built-in communication tools. Everything your team needs for the project is organized in specific “spaces,” including task-tracking tools and searchable chat logs.
Pricing: Kintone Plan: $24 per month Confluence by Atlassian is particularly beneficial for team collaboration when members have spread apart.
Confluence provides you with all the tools necessary to bring together your entire business or just a small team inside it around a common objective or mission.
Confluence has a free plan, but its subscription plans give access to team capabilities that simplify managing virtual projects. For instance, its expensive plans come with at least 250 GB of storage, although its free plan only gives 2 GB of document storage. Paid subscriptions also include insights and analytics so you can identify the information that is useful to your team or business and avoid the stuff that is not.
You may create a team or business space for project management, then work together to develop documents and publish relevant documents that contribute to the success of the project or company, such as team notes, meeting minutes, or corporate regulations. Add Gantt or Kanban charts using connectors to keep your team on track. Assign tasks to team members so that everyone is aware of their responsibilities, and utilize permissions to effectively limit access to documents.
Confluence’s applications, features, and themes let you bring your business together around a common corporate culture for virtual team cohesiveness. Even in a virtual setting, you may schedule a weekly all-hands meeting to bring everyone together in person. You may foster inclusivity, internal connections, and a unified corporate culture by integrating Zoom and Slack. Using company feeds and blogs, you may update the entire team.
Pricing: Free: $0 Standard: $5.75 per month Premium: $11 per month Enterprise: Custom Plan What are the Benefits of Using Project Management Software? The characteristics you require for effective project planning, resource management, issue solving, and involvement of all project stakeholders are included in project management systems.
No matter what kind of services your company provides, having the greatest project management tool may have a big influence.
Improved Planning Regardless of the approach used, project planning and scheduling are crucial aspects of project management.
The best project management tools make it simple to retrieve the team’s prior work that is pertinent to the present project.
Additionally, for the success of the project, project managers may easily develop a consistent management plan and prioritize activities. Project management software makes it simple and quick to execute activities like allocating resources, determining dependencies, setting deadlines, and preparing project deliverables.
All efficient project scheduling tools include features that aid in expediting the project planning and project scheduling process since a strong beginning creates the groundwork for a successful project.
Better Collaboration Sometimes people from several departments make up project teams.
It is challenging for all other stakeholders to frequently attend meetings and keep updated since they must manage their daily obligations as well.
The challenges and delays caused by this communication breakdown might squander a lot of valuable resources.
The ease with which a project team can collaborate effectively is a major benefit of the project management system. It maintains all communication in one location. With just one click, it’s simple to obtain information like project timelines and status updates, and vital warnings may be sent to the appropriate people instantly.
Remote Working Modern initiatives are not bound by their geographical location or department.
Managing today’s dispersed workforces may be quite challenging.
Distant project management software makes it simple to handle remote projects by assisting managers in efficiently leading their teams.
Effective Task Delegation It can be challenging for managers to appropriately assign duties to team members, which may have an impact on the effectiveness of the entire group.
Managers may quickly assign project assignments to team members and discover who is currently accessible with the aid of a project management tool.
Team members will find this to be a simpler alternative as well since with task management, all they need to do is check the program and begin working on their assignments per their priorities. To maintain seamless and effective operations, these programs often also send out automated reminders before the deadlines.
Easier file access and sharing It’s crucial to share and access sensitive material safely.
Even though professionals have traditionally used shared drives, employing project management software is a more practical choice.
Solutions for project management include storage that allows users to readily annotate, make changes, and provide comments.
To ensure project openness among the team, these applications also maintain a change log.
Easier integration of new members Due to the dynamic nature of projects, it occasionally becomes essential to add new team members.
However, it might be difficult to quickly get new team members up to speed with project integration.
Any good project management software may be used to solve this problem with ease.
They can automatically keep a project record and provide a straightforward visualization of the whole project.
Effective risk mitigation The characteristics of an excellent manager include seeing possible obstacles and implementing workable remedies.
With the use of project management software, managers may improve their risk mitigation techniques and utilize all available tools to implement efficient defenses.
This increases the team’s overall effectiveness and enables managers to spend their resources wisely to minimize project risks.
Budget Management As was previously mentioned, one of the main advantages of adopting project management software is that it enables users to efficiently manage all available resources.
The likelihood of scope creep and projects deviating from the intended direction increases during the life of every project.
Managers may avoid it by using a project management system, which enables them to monitor everything with the aid of a real-time project reporting tool and stop project costs from ballooning.
Enhanced Productivity The fact that the project management system streamlines your decision-making process and boosts efficiency at work is another significant benefit.
You can always make well-informed judgments quickly since all the necessary information is available in one location.
What are the Drawbacks of Using Project Management Software? In addition to being aware of all the advantages of switching to project management software, it’s a good idea to be aware of some of the drawbacks to make an educated decision.
Each software package has benefits and drawbacks. Before switching from manually managing projects, you should be aware of these 5 drawbacks of project management software:
Costly Investment It requires money to buy good project management software.
And for other businesses, the cost can be a deterrent to making the transition to project management software .
In addition to the software’s cost, its deployment and upkeep are also expensive.
Additionally, some goods are frequently supplied with additional modules, which might increase their price.
Complexity Although a popular project management software is designed to assist businesses in organizing their operations and streamlining their workflow, getting used to the system may take some time.
There is a learning curve that has to be considered based on the complexity of the software.
Project managers will need to become familiar with the program’s main functions and make sure that their team members are trained on the features that are pertinent to the jobs they must complete. It will undoubtedly take some time for everyone to become acclimated before the new method is effectively used by everybody.
Project Management vs Execution Execution and project management are not the same.
A job must be completed after it has been scheduled by the system.
People tend to forget things and may rely too much on the system; they frequently aren’t aware of this until they receive a warning for missing a deadline.
Although some project resources believe updating their task status might be a waste of time, doing so is crucial to keeping the project manager informed.
The software cannot become their sole source of dependence for project managers. They have to make sure that everyone on the team is moving forward and turning in their deliverables on schedule.
Access Control Access for many users is available in the most recent iterations of online task management tools.
Sharing of data is now considerably simpler as a result.
Despite the collaborative advantages of multi-user access, you must prevent unauthorized reading of important project data and keep an eye on access management.
If access control settings aren’t changed, numerous people may have access to confidential corporate information.
Interface You’re probably switching from conventional spreadsheets if you and your team are utilizing top project management software for the first time .
You might first find the tool’s UI to be frustratingly challenging to use, but don’t worry; it simply takes some getting used to. Without anything to compare it against, you might not understand that the interface was badly designed, which is why you’re having trouble using the program.
You and your team might wish to completely return to the old way of doing things since poorly designed, unattractive, and bloated interfaces can be rather inconvenient and decrease productivity instead of increasing it.
The fact is that project management software needs to be simple to use. Entry Software recognized the need to develop a solution that led to better projects, more effective teams, and contented clients. Because of this, their TeamHeadquarters Project Management program features a user-friendly interface and can manage all aspects of a project.
Project management software has more benefits than drawbacks, as well. Yes, purchasing project management software will cost money, but the enhanced team output pays for itself quickly. Regardless of the difficulty or learning curve, mastering a new skill is always beneficial. Additionally, project managers must understand that project management software is used to support and complement them, not to completely replace them, when it comes to execution.
How to Choose the Right Project Management Software for Your Needs Although the majority of top-notch project management programs offer comparable functionality, no two platforms are the same.
The following are the most crucial factors to take into account while selecting project management software.
Size of Your Organization A major corporation has distinct requirements than a new, tiny business.
It’s crucial to carefully review each application and get the information you need from providers.
Scalability You need to be certain that your selected software can keep up as your project management requirements change.
Maybe its file storage capacity doesn’t expand along with your business.
As your team grows, the cost may also become unaffordable.
When selecting your project management software, take into account long-term growth variables, even if considerable expansion is years away.
The platform should be able to grow with your company.
Pain points Knowing your existing project management difficulties might be useful.
Perhaps you struggle to communicate with your team or to give a customer timely information.
You can choose the software that best meets your demands by being aware of your deficiencies.
Ease of use If you don’t pick a system that’s simple for your team to use and apply, you’ll end up making your current problems worse.
FAQs What is Project Management Software? Software for project management is used to organize, plan, and allocate resources.
What is the Price Range for these Services? Pricing for lead management software ranges from zero to roughly $1200 a month. You might anticipate monthly costs of between $12 and $100 for a simple setup.
What are the Pros and Cons of Each of the top three Project Management Software? Pros Cons
