Many file management systems are available on the market. They range from simple and affordable to comprehensive and enterprise-level. Some popular features of file management systems include version control, access control, search and retrieval, and automation of workflows.
Fluix provides secure document storage, version control, and automated routing, review, and approval workflows. It also enables real-time collaboration, mobile access, and offline capability.
Users can integrate Fluix with CRM and ERP to automate data transfer and eliminate manual data entry. The software includes analytics and reporting features to help businesses gain insights into their document management processes.
Wrike is a tool for managing projects and collaborating file management. Users can store files, share them within projects, allocate them to team members, and track changes and version history. Additionally, users can integrate Wrike with cloud storage services such as Google Drive, Dropbox, and OneDrive.
Wrike offers security features like access controls and permissions to safeguard files. The system’s full-text search functionality makes it easy to retrieve files. Wrike is advantageous for businesses of all sizes and types.
Team: $9.80 per user/month
Business: $24.80 per user/month
Enterprise & Pinnacle: Contact Wrike’s customer support
Wrike
From intuitive Gantt charts to automated approvals, Wrike has the features to make your work easier and more enjoyable.
Microsoft SharePoint SharePoint, a document management system, offers a range of features, including version control, access control, and metadata tagging for easy search and retrieval. It also provides collaboration tools such as co-authoring, commenting, and chatting to facilitate teamwork.
With SharePoint, users can automate workflows and streamline business processes, reducing the time and effort required for manual tasks. The platform integrates with other Microsoft applications, such as Office 365, PowerApps, and Power BI, to provide a comprehensive business solution.
Price Plan Annual Subscription-auto renews
SharePoint Online (Plan 1): $5/user per month
Microsoft 365 Business Standard: $12.50 user/month
Microsoft 365 Personal
Microsoft 365 Personal includes 1 TB of cloud storage, advanced security features, and innovative apps all in one plan.
Google Drive is a top document management software for managing documents, enabling users to store and access files and documents in a single central location. With Google Drive, users can utilize its features to simplify file management. They can arrange files into folders and use its search feature to locate files.
Additionally, Google Drive provides collaboration tools such as shared documents and real-time editing. Members can collaborate on the same document, making it a perfect platform for teamwork.
Price Plan It offers free 15 GB storage. Membership plan starts at $1.99/month
Business Starter: $5.40
Business Standard: $10.80
Business Plus: $18
ShareGate assists users in transferring data to Microsoft 365 and Office 365. It allows users to restructure environments, duplicate structures, and import external content. ShareGate also provides user mapping, content migration, report generation, and transfer monitoring features.
Sharegate categorizes documents based on their time, source, destination, and last use date. Furthermore, it includes a reporting tool that enables users to manage inventory and generate custom reports. It has site reports, audit reports, workflow reports, and external sharing reports.
Price Plan The plan starts at $5,995 per year for 1 license activation.
DocuWare is an enterprise document management software that solves the issue of employees spending excessive time searching for documents. It streamlines workflow and improves productivity. Its advanced indexing and storage capabilities make locating files from any site simple.
DocuWare automates business processes like onboarding new employees, invoice processing, and contract management. It also provides safety features for regulatory compliance and disaster recovery benefits to safeguard your files against unauthorized access.
Price Plan For a precise quote, you can contact their customer service.
PaperTracer centralizes paper-based documents and digital files for businesses. It can scan paper documents, extract data using OCR, and track changes to digital files. PaperTracer ensures security by restricting document access to authorized personnel only.
Collaboration tools allow members to work on documents, improving communication and workflow. Users can integrate PaperTracer with other business systems like Salesforce and Microsoft Office.
Price Plan Contact their sales team for a pricing quote about PaperTracer’s features set.
Hightail operates through the cloud and facilitates teamwork and file sharing among professionals. It enables users to upload, store, and share files of large sizes, including presentations, videos, and images. Hightail offers security options such as password protection and user permissions.
Its collaboration features allow team members to provide feedback in real-time and approve files. Additionally, users can integrate the platform with Google Drive and Adobe Creative Suite. It makes it simple for teams to collaborate even when using different mobile apps.
Price Plan Lite: Free
Pro: $12/month
Teams: $24/month
Business: $36/month
Adobe Document Cloud Adobe Document Cloud is designed to help individuals and businesses manage digital documents . The suite provides PDF editing, document management, and e-signature capabilities. Which enables users to create, edit, and manage documents efficiently.
One of the key features of Adobe Document Cloud is its document-scanning functionality. Users can scan paper documents and convert them into editable files, allowing for easy editing and sharing. The automatic form recognition feature helps to identify and convert form fields into fillable PDF forms. It saves time and reduces manual data entry.
Price Plan A. Individuals
Acrobat Standard: $12.99/mo
Acrobat Pro: $19.99/mo
B. Business
Acrobat For Teams: $22.19/mo/license
C. Students & Teachers
Acrobat Pro for Students & Teachers: $19.99/mo
Creative Cloud for Students & Teachers: $19.99/mo
OnlyOffice OnlyOffice is one of the best document management software allowing quick and easy storage and access of office files. Users can upload and manage their documents, presentations, spreadsheets, and other workplace data online. It eliminates the need for storage and is accessible with an internet connection.
OnlyOffice supports all major file formats. It ensures users can work with their preferred document types. With security being a top priority, OnlyOffice provides file encryption, password protection, and user permissions.
Price Plan Enterprise Edition Basic: $1500/server, lifetime access
Enterprise Edition Plus: $2100/server, lifetime access
Enterprise Edition Premium: $2,400/server, lifetime access
Dropbox Dropbox is a popular cloud-based file management system that stores and accesses files with an internet connection. It provides a secure platform to store, sync, and share files. Individuals and teams working remotely or across many locations see it as an ideal tool.
Dropbox offers commenting, annotations, and version history. It makes it easier for team members to collaborate on documents. The platform also provides users ample storage space, which they can upgrade as required.
Price Plan Plus: $11.99 / month
Essentials: $22 / month
Business: $24 / user / month
Business Plus: $32 / user/month
Legito Legito, a good document management software, offers access control, version control, and encryption features. Users can control who can access documents, track revisions, and encrypt sensitive information. This help to keep their records safe and secure.
Legito also provides customizable templates that simplify the document creation process. With templates, users can create and edit documents without starting from scratch. Additionally, the platform’s automated workflows help reduce task completion time.
Price Plan Team: $1,200/year
Custom: Contact Legito’s customer support
Custom: Contact Legito’s customer support
ProofHub’s file management software includes a search function, making finding the file you need easy. The software integrates with popular cloud storage services like Google Drive and Dropbox, allowing users to access and manage their files within ProofHub.
Users can upload files in PDF, DOC, PPT, and more formats. They can also organize files into different folders, add comments, and set permissions to control access. Additionally, users can track changes and version history to ensure everyone is working on the most up-to-date file version.
Price Plan Essential Plan: $45/month
Ultimate Control Plan: $89/month
Confluence allows users to create and organize pages where team members can add content, comments, and attachments. It supports various file formats, including images, videos, and documents.
In addition, it allows users to attach files to pages and store them in a centralized location. The platform is built with version control and access restrictions to ensure that files are secure and accessible only to authorized individuals.
Price Plan Standard: $6.05
Premium: $11.55
Effivity offers access control, version control, and review and approval workflows, ensuring that documents are secure and up-to-date. The software also comprises document change history, metadata, and full-text search capabilities, making it easy for users to find and track essential documents.
Effivity is integrated with other modules, such as risk management, internal audits, and nonconformance management. It ensures that businesses have a comprehensive solution that covers all aspects of their compliance and business requirements.
Price Plan Starter: $187/month
Growth: $243/month
Enterprise: $556/month
FileHold is a software suite for managing and organizing digital documents and providing quick access. The platform includes features for capturing, searching, retrieving, securing, and automating document workflows, making it a valuable tool for businesses of all sizes.
Users can import and scan documents from various sources, including email, and store them securely in a centralized location. FileHold also supports version control and audit trails, ensuring document changes are tracked and recorded.
Price Plan The software’s cost depends on the selected features, with a starting price of $25 per user per month.
M-Files M-Files is a document management solution that helps businesses manage their documents and other information assets. It uses metadata-based technology. Documents are tagged with descriptive metadata, allowing users to quickly and easily find and retrieve them.
M-Files is designed to improve automated workflows, version control, and access control. Users can collaborate in real-time, and the software integrates with other tools, including Microsoft Office, Salesforce, and DocuSign.
Price Plan You can contact their customer service for an exact price quote based on your needs.
FAQs How Do I Determine Which Plan Is Right For My Business? Consider your budget, the number of users needing access, the amount of storage you require, and the specific features you need. It’s important to carefully review the details of each plan and compare pricing and features before deciding.
Can File Management Systems Integrate With Other Business Software? Yes. File Management Systems can integrate with other business software to create a more cohesive and efficient workflow.
For example, a document management system can integrate with a customer relationship management (CRM) tool. Users can easily access and manage customer documents and information in one place. It can also integrate with accounting software to simplify the processing of financial records, such as invoices and purchase orders.
Additionally, it can integrate with project management tools. It provides a centralized location for all project documents and ensures team members can access the latest document version.
What is a Digital Asset Management? Digital Asset Management (DAM) is a system or process for storing, organizing, and managing digital assets such as images, videos, documents, and other media files. It enables efficient retrieval, sharing, and distribution of digital content within an organization or across multiple stakeholders.
How Do I Choose The Right Document Management Software For My Business? To decide on the right document management solutions for your business, consider the following:
Specific needs and requirements
What is electronic file organization? It refers to the systematic arrangement and management of digital files and documents stored on electronic devices such as computers, smartphones, or cloud storage platforms. It involves creating a logical structure, naming conventions, and categorization methods to efficiently store, retrieve, and manage digital information.
What Types Of Businesses Can Benefit From Document Management Software? Any business that handles a large volume of electronic documents can benefit from document management software, including small businesses, mid-sized companies, and large enterprises.
What is a Records Management System? A Records Management System (RMS) is a software or system designed to systematically manage an organization’s records throughout its lifecycle, from creation to disposal. It involves processes for organizing, storing, retrieving, and preserving records to ensure compliance with regulations, policies, and business needs.
Can File Management Systems Be Used In The Cloud? Yes. File management systems are designed to be used in the cloud. It allows users to access and manage their files from anywhere with an internet connection.
Cloud-based file management systems can benefit remote teams or businesses with multiple locations. They provide a centralized location for file storage and collaboration. Additionally, cloud-based file management systems often offer automatic backups and redundancy, which can help ensure essential files’ safety and security.
What are some cloud storage solutions? Some popular cloud storage solutions include Google Drive, Dropbox, Microsoft OneDrive, and Amazon S3.
Final Thoughts File management systems offer a range of pricing plans to cater to organizations of different sizes and needs. It’s vital to carefully assess your requirements and budget to ensure that you select a cost-effective pricing plan.
