15 Ways To Use Email Management Software

Inbox Organization

Email management software provides several features that help users organize their inboxes, including filters and labels. Filters allow users to automatically sort incoming emails based on predefined criteria, such as sender, subject, or keywords. For example, a user could set up a filter to automatically move all emails from their boss to a “Boss” folder, so they can easily find and prioritize those emails.

On the other hand, labels allow users to categorize emails manually and apply multiple tags to a single email. It can help organize emails that need to fit neatly into predefined filters, such as emails related to a specific project or client. Users can create labels based on their preferences and apply them to emails.

Email Scheduling

Email management software can provide the feature to schedule emails to be sent later, which can be helpful for various reasons. Here are some examples:

Send Emails At Optimal Times

By scheduling emails to be sent at a specific time, users can ensure that their emails are delivered when the recipient is most likely to check their inbox, increasing the chances that their email will be read and responded to.

Avoid Sending Emails Outside Of Business Hours

Users can schedule emails to be sent during business hours to avoid sending emails during off-hours, which may be less professional or may disrupt the recipient’s time.

Follow-up On Important Emails

If an email requires a response or follow-up action, users can schedule a reminder email to be sent later, ensuring they remember to follow up on important emails.